Executive PA & Global Team Coordinator

The Travel Division; England; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Free breakfast & Lunches in onsite can

Free onsite gym and classes

Private healthcare and pension

Cycle to work scheme

Continued professional development

Job summary

The Travel Division is seeking an executive assistant to support the Global CEO from its UK operations. You will manage calendars, emails, travel, and expenses while handling confidential information with discretion.

In this role, you will coordinate meetings, prepare agendas, capture minutes, and ensure follow-up on actions. You will also lead departmental reporting and contribute to growth projects across the business.

Qualifications

• Strong work ethic and reliable, positive attitude.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication abilities and relationship-building.
• Proactive and collaborative approach to teamwork.
• Confident in using MS Office tools, especially Excel; Copilot is a plus.

Responsibilities

• Provide direct support to the Global CEO and wider team as needed.
• Manage diary, schedules, emails, travel, and expenses for the Global CEO.
• Handle confidential information with discretion and professionalism.
• Coordinate meetings, prepare agendas, capture minutes, and follow up actions.
• Own departmental reporting including trackers, updates, customer lists, and sales figures.
• Ensure reports and requests are actioned in a timely manner.
• Support growth initiatives across technology, marketing, and global recruitment.
• Act as liaison between stakeholders and teams with clear communication.
• Build strong relationships across Travel Division teams and act as trusted contact.
• Oversee onboarding schedules for new global team members.
• Assist with event planning in the UK and remote support for international teams.
• Contribute to cross-office summits and meeting agendas.

Skills

Excel

Communication

Organisational skills

Problem solving

Relationship building

Teamwork

Tools

Microsoft Office suite

Copilot

PowerPoint

Job description

The Travel Division is seeking an executive assistant to support the Global CEO from its UK operations. You will manage calendars, emails, travel, and expenses while handling confidential information with discretion.

In this role, you will coordinate meetings, prepare agendas, capture minutes, and ensure follow-up on actions. You will also lead departmental reporting and contribute to growth projects across the business.