Global Executive Assistant to CEO

Quant; Greater London; On-site; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Pension scheme

Health insurance

Life assurance

Paid parental leave

Paid sick leave

Training allowance

Values awards

Wellbeing perks

Job summary

Quant is scaling our fintech footprint and seeks an exceptional Executive Assistant to the CEO. You will provide high‑level, confidential support, acting as gatekeeper and trusted contact across time zones, coordinating with the Board, Chairman and Executive Committee.

You will manage the CEO's diary, screen requests, draft correspondence, and plan complex international travel in line with our policy. Strong English, drafting and organisation are essential.

Qualifications

• Extensive experience supporting a CEO, founder or C‑suite executive, ideally within fintech, financial services, payments or a scale‑up environment
• Proven experience managing complex, multi‑time‑zone diaries and international travel for a frequently travelling executive
• Confidence engaging with Board members and senior external stakeholders, ideally including banks, central banks or regulators
• Excellent written and spoken English, with strong drafting and minute‑taking skills; additional languages desirable
• Advanced proficiency in Microsoft 365 or Google Workspace and video‑conferencing tools
• Board or company secretarial support experience desirable
• Exceptional discretion, judgement and organisation, with the ability to anticipate needs and manage multiple priorities under pressure
• Resilient, adaptable and comfortable in a fast‑moving environment, with flexibility for occasional travel and out‑of‑hours calls
• Right to work in the UK

Responsibilities

• Manage the CEO's diary across multiple time zones, prioritising competing demands against business objectives and protecting focus time
• Schedule and coordinate meetings with clients, regulators, investors, partners and the Board, anticipating conflicts before they arise
• Screen and prioritise email, calls and requests, responding on the CEO's behalf where appropriate
• Draft correspondence, briefing notes and presentations to a high standard
• Prepare agendas and briefing packs for CEO, Executive Committee and Board meetings; take accurate minutes and track actions to completion
• Plan and book complex international travel, including visas, itineraries and contingency arrangements, in line with Quant's Global Travel and Expense Policy
• Coordinate the CEO's participation in conferences, client events and speaking engagements
• Reconcile and submit the CEO's expenses accurately and on time
• Track priority projects and initiatives on the CEO's behalf and report on progress
• Maintain organised, secure filing systems and contact records, and liaise with HR and Facilities on office and team logistics
• Handle commercially sensitive and personal information with absolute discretion, in line with UK GDPR, information security policies and Quant's code of conduct

Job description

Quant is scaling our fintech footprint and seeks an exceptional Executive Assistant to the CEO. You will provide high‑level, confidential support, acting as gatekeeper and trusted contact across time zones, coordinating with the Board, Chairman and Executive Committee.

You will manage the CEO's diary, screen requests, draft correspondence, and plan complex international travel in line with our policy. Strong English, drafting and organisation are essential.