Executive Assistant

Quant; Greater London; On-site; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Pension scheme

Health insurance

Life assurance

Paid parental leave

Paid sick leave

Training allowance

Values awards

Wellbeing perks

Job summary

Quant is scaling our fintech footprint and seeks an exceptional Executive Assistant to the CEO. You will provide high‑level, confidential support, acting as gatekeeper and trusted contact across time zones, coordinating with the Board, Chairman and Executive Committee.

You will manage the CEO's diary, screen requests, draft correspondence, and plan complex international travel in line with our policy. Strong English, drafting and organisation are essential.

Qualifications

• Extensive experience supporting a CEO, founder or C‑suite executive, ideally within fintech, financial services, payments or a scale‑up environment
• Proven experience managing complex, multi‑time‑zone diaries and international travel for a frequently travelling executive
• Confidence engaging with Board members and senior external stakeholders, ideally including banks, central banks or regulators
• Excellent written and spoken English, with strong drafting and minute‑taking skills; additional languages desirable
• Advanced proficiency in Microsoft 365 or Google Workspace and video‑conferencing tools
• Board or company secretarial support experience desirable
• Exceptional discretion, judgement and organisation, with the ability to anticipate needs and manage multiple priorities under pressure
• Resilient, adaptable and comfortable in a fast‑moving environment, with flexibility for occasional travel and out‑of‑hours calls
• Right to work in the UK

Responsibilities

• Manage the CEO's diary across multiple time zones, prioritising competing demands against business objectives and protecting focus time
• Schedule and coordinate meetings with clients, regulators, investors, partners and the Board, anticipating conflicts before they arise
• Screen and prioritise email, calls and requests, responding on the CEO's behalf where appropriate
• Draft correspondence, briefing notes and presentations to a high standard
• Prepare agendas and briefing packs for CEO, Executive Committee and Board meetings; take accurate minutes and track actions to completion
• Plan and book complex international travel, including visas, itineraries and contingency arrangements, in line with Quant's Global Travel and Expense Policy
• Coordinate the CEO's participation in conferences, client events and speaking engagements
• Reconcile and submit the CEO's expenses accurately and on time
• Track priority projects and initiatives on the CEO's behalf and report on progress
• Maintain organised, secure filing systems and contact records, and liaise with HR and Facilities on office and team logistics
• Handle commercially sensitive and personal information with absolute discretion, in line with UK GDPR, information security policies and Quant's code of conduct

Job description

About Quant

Quant provides programmable money and settlement infrastructure for regulated institutions. Its orchestration layer sits below applications, above ledgers, and across existing financial systems, enabling banks, capital markets firms, and financial institutions to coordinate money and asset flows without replacing their core infrastructure. Quant's technology is deployed in regulator-led programmes with the Bank of England, the European Central Bank, the U.K. Finance Regulated Liability Network, and the Great British Tokenised Deposit (GBTD) network. For more information, visit: Quant Network

We are scaling fast across the UK, Europe and the Americas. We are looking for an exceptional Executive Assistant to support our CEO as the business continues to grow its footprint with regulated financial institutions worldwide.

The role

The Executive Assistant to the CEO provides high-level, confidential support to the Chief Executive Officer, ensuring the CEO's time is focused on strategy, clients, investors and the Board. The postholder acts as gatekeeper, organiser and trusted first point of contact for the Office of the CEO, working across multiple time zones and with senior internal and external stakeholders, including the Chairman, the Board and the Executive Committee.

Key Responsibilities

• Manage the CEO's diary across multiple time zones, prioritising competing demands against business objectives and protecting focus time
• Schedule and coordinate meetings with clients, regulators, investors, partners and the Board, anticipating conflicts before they arise
• Screen and prioritise email, calls and requests, responding on the CEO's behalf where appropriate
• Draft correspondence, briefing notes and presentations to a high standard
• Prepare agendas and briefing packs for CEO, Executive Committee and Board meetings; take accurate minutes and track actions to completion
• Plan and book complex international travel, including visas, itineraries and contingency arrangements, in line with Quant's Global Travel and Expense Policy
• Coordinate the CEO's participation in conferences, client events and speaking engagements
• Reconcile and submit the CEO's expenses accurately and on time
• Track priority projects and initiatives on the CEO's behalf and report on progress
• Maintain organised, secure filing systems and contact records, and liaise with HR and Facilities on office and team logistics
• Handle commercially sensitive and personal information with absolute discretion, in line with UK GDPR, information security policies and Quant's code of conduct

Required Skills and Experience

• Extensive experience supporting a CEO, founder or C‑suite executive, ideally within fintech, financial services, payments or a scale‑up environment
• Proven experience managing complex, multi‑time‑zone diaries and international travel for a frequently travelling executive
• Confidence engaging with Board members and senior external stakeholders, ideally including banks, central banks or regulators
• Excellent written and spoken English, with strong drafting and minute‑taking skills; additional languages (e.g. French, German or Spanish) desirable
• Advanced proficiency in Microsoft 365 or Google Workspace and video‑conferencing tools
• Board or company secretarial support experience desirable
• Exceptional discretion, judgement and organisation, with the ability to anticipate needs and manage multiple priorities under pressure
• Resilient, adaptable and comfortable in a fast‑moving environment, with flexibility for occasional travel and out‑of‑hours calls
• Right to work in the UK

Benefits

Life at Quant

We aim to be one of the most desirable employers in fintech, somewhere you are valued and inspired to do the best work of your career, alongside a high-performance team that feels the same. That's why, in addition to a competitive salary and performance‑related bonus, we provide:

• Pension scheme
• Health insurance
• Life assurance
• Paid parental leave
• Paid sick leave
• Training allowance
• Values awards
• Physical and mental wellbeing perks including online fitness classes, online GP consultations and discounted gym membership

Our Shared Values

We have expertise in finance and technology in common but what unites us is our beliefs. We believe in:

Innovation: We love a challenge and have little respect for the status quo. Experience has taught us that problems are a matter of perspective and that, with new ideas and a fresh way of looking at things, solutions often present themselves.

Ambition: The scale of a task won't deter us when we believe it will take us closer to our vision. Every problem is an opportunity. Every obstacle, the chance to take a calculated risk and question assumptions. In short, we're not afraid to think big.

Trust: Fundamental to a prosperous economy, trust also lies at the heart of our company. Indeed, we believe it is the bedrock of a healthy society committed to equality and fairness. We trust each other, we engineer trust into our solutions, and we work hard every day to earn the trust of our clients and partners.

Adaptability: We remain open‑minded, objective and flexible at all times. When the facts change, so does our approach. We embrace that agility and encourage all those we work with to do the same.

Respect: We're respectful of the ideas and perspectives of others, we celebrate people's differences and recognise their achievements. We also hold the needs and health of our environment dear. And we have no tolerance for bullying, harassment, or discrimination of any kind.

Please note that as we are unable to offer sponsorship for this position, we are focusing our search initially to candidates who have the right to work and indefinite leave to remain in the United Kingdom.

Technology powers our progress, but people drive our success. While we embrace innovation to enhance efficiency, we believe that true talent deserves a personal connection. Every candidate is thoughtfully reviewed by a member of our team – because finding the right people is more than a process, it's a commitment to our core values.

Updated closing date for applications is 17.00 GMT/18.00 CET on 13th November 2026

Note to Recruitment Businesses – we are focusing our efforts on sourcing direct candidates for this role and so request not to be sent unsolicited CVs and/or enquiries. Should we decide to enlist the support of a Recruitment Partner, we will reach out directly to the Organisations with whom we have an established relationship.