Global C‑Suite Executive Assistant | Flexible Hours & Remote

Gentrack; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Discretionary annual bonus

Private medical insurance

Life and income protection

24 days annual leave

Enhanced parental leave

Learning and development opportunities

Flexible working hours and remote-work

Job summary

Gentrack in London is seeking an Executive Assistant to support three C-suite leaders across Technology, Product and Customer Experience. You will report to the Senior EA and balance priorities across Europe and the UK, with regular time in the London office.

This role demands proactive diary management, gatekeeping, travel logistics, and clear communication with global stakeholders. You will help prepare briefs, coordinate meetings and oversee logistics for internal and external partners, while

Qualifications

• Proven experience supporting senior executives or C-suite leaders.
• Strong judgement, discretion and decision-making with context.
• Excellent organisation and follow-through across multiple priorities.
• Commercial awareness and curiosity about business context.

Responsibilities

• Manage complex diaries, priorities and competing demands with sound judgement.
• Act as a trusted gatekeeper, anticipating needs, spotting risks, and keeping leaders focused on high-impact work.
• Coordinate executive meetings, agendas, materials, actions, and follow-up so priorities keep moving.
• Build trusted relationships with senior stakeholders and support clear, professional communication across a global organisation.
• Prepare and review documents, briefings, updates, and communications for leadership discussions and decisions.
• Plan domestic and international travel, including complex itineraries, time zones, and last minute changes.
• Support global ways of working, including occasional early or late meetings for international teams or travelling executives.
• Coordinate team meetings, offsites, leadership sessions and hackathons, including logistics and follow-up.
• Partner with the Senior EA to the CEO, provide cover during periods of leave and help improve EA ways of working.

Skills

Diary management

Gatekeeping

Stakeholder management

Documentation & briefing

Travel planning

Microsoft 365

AI for productivity

Communication

Discretion

Organisational skills

Tools

Microsoft 365

Job description

Gentrack in London is seeking an Executive Assistant to support three C-suite leaders across Technology, Product and Customer Experience. You will report to the Senior EA and balance priorities across Europe and the UK, with regular time in the London office.

This role demands proactive diary management, gatekeeping, travel logistics, and clear communication with global stakeholders. You will help prepare briefs, coordinate meetings and oversee logistics for internal and external partners, while