Executive Assistant to C‑Suite | London Front Desk

Cube Asia; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Cube Asia in London is seeking an experienced Executive Assistant to support our C‑Suite and manage the London front of house. You will handle complex calendars, prepare board materials, coordinate global travel and ensure a professional visitor experience.

The role requires discretion, exceptional communication, and a proactive mindset in a fast‑paced tech environment. You will partner with senior leaders to prioritise tasks and maintain high standards of confidentiality and organisation.

Qualifications

• 3–5 years of experience supporting C‑Suite or senior leadership in a fast‑paced, professional environment.
• Proven ability to manage complex executive diaries and competing priorities with a calm, solutions‑focused approach.
• Experience coordinating domestic and international travel, including multi‑leg itineraries.
• Exceptional written and verbal communication skills, with the ability to draft high‑quality executive documentation.

Responsibilities

• Manage complex and dynamic diaries for C‑Suite executives, prioritising effectively across competing demands and shifting schedules.
• Act as a reliable gatekeeper — filtering and triaging communications, and ensuring the right things reach the right people at the right time.
• Coordinate meetings, appointments and engagements end‑to‑end, including preparation of agendas, briefing materials and follow‑up action tracking.
• Draft, review and send executive correspondence, presentations and documentation to a high standard.
• Manage domestic and international travel — including flights, accommodation, ground transport, visas and detailed itineraries.
• Prepare comprehensive travel packs and proactively manage disruptions, ensuring minimal impact to executive commitments.
• Support confidential business initiatives and ad hoc projects with discretion and sound judgement.
• Coordinate expense management and approvals in line with company policy.
• Assist with the coordination of leadership team meetings, including logistics, papers and action tracking.
• Serve as the first point of contact for visitors, clients and guests — delivering a warm, professional and polished front‑of‑house experience.
• Manage the reception desk, including answering and directing calls, handling deliveries, and maintaining visitor logs.
• Oversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.
• Maintain office supplies, equipment and vendor relationships, ensuring the office is well‑stocked and operational at all times.
• Support the onboarding of new joiners, including desk setup coordination and office orientation.
• Assist in facilitating internal events as directed by the Events and Communications lead.
• Ensure front‑of‑house and communal areas are consistently presentable and reflect our standards.
• Uphold confidentiality and data protection standards across all visitor and administrative processes.

Skills

Executive support

Diary management

Travel coordination

Written communication

Organisational skills

Discretion

Tools

MS Office

Teams

Job description

Cube Asia in London is seeking an experienced Executive Assistant to support our C‑Suite and manage the London front of house. You will handle complex calendars, prepare board materials, coordinate global travel and ensure a professional visitor experience.

The role requires discretion, exceptional communication, and a proactive mindset in a fast‑paced tech environment. You will partner with senior leaders to prioritise tasks and maintain high standards of confidentiality and organisation.