General Office Assistant - Law Firm

Clear IT Recruitment Ltd; London; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is on the lookout for a General Office Assistant to join their dynamic team in Central London. This full-time role is perfect for someone who thrives in a busy environment and enjoys a variety of tasks, from processing important documents to assisting with daily office operations. You'll be trained to ensure you excel in your duties, making this a fantastic opportunity for those looking to start their career in a supportive setting. With a focus on teamwork and reliability, you'll play a crucial role in keeping the office running smoothly while enjoying a range of benefits that promote your well-being and professional growth.

Benefits

4x Life Assurance

Permanent Health Insurance

Medical Insurance

BUPA Cashplan

BUPA Health Assessment

BUPA Dental

Group Personal Pension Scheme

Qualifications

• Confident and enthusiastic individual with good interpersonal skills.
• Ability to multi-task and work as a team player.

Responsibilities

• Process deeds and files electronically and handle retrieval requests.
• Maintain file destruction program and assist with ad hoc tasks.
• Act as a point of contact for enquiries and manage outgoing mail.

Skills

Interpersonal Skills

Reliability

Multi-tasking

Punctuality

Teamwork

Attention to Detail

Job description

My client is seeking a General Office Assistant to join their busy team on a permanent basis in Central London.

This role reports to the Facilities Manager and is full-time, office-based.

The Role

1. Process new deeds/Wills/files electronically before sending them to storage.
2. Retrieve current deeds/files/Wills upon request from fee earners.
3. Perform ad hoc tasks such as retrieving boxes, collecting confidential shredding sacks, laminating, binding documents, and delivering personal packages, refreshments, and stationery to departments.
4. Maintain the file destruction programme.
5. Convert manual processes into automated/electronic versions.
6. Digitise and scan paperwork to reduce paper usage.
7. Categorise, scan, and distribute post to fee earners/recipients.
8. Order couriers (bike, small van, international) from service providers.
9. Collect and process outgoing mail.
10. Act as a point of contact for enquiries.
11. Photocopy documents and plans accurately as instructed by fee-earning departments.
12. Sign for courier deliveries and scan/deliver items upon receipt.
13. Assist with banking runs for the Finance team.
14. Check minor faults with photocopying machines and call engineers if needed; replace toner cartridges as required.
15. Perform basic maintenance tasks such as changing light bulbs, replacing batteries, or helping move equipment (training provided).

Requirements

• A confident, enthusiastic individual with good interpersonal skills, capable of communicating effectively at all levels within the firm.
• Reliability and attention to detail are essential.
• Experience is not necessary; full training will be provided.
• Must be punctual, reliable, and able to attend work regularly.
• Ability to multitask, work well in a team, and carry heavy loads.
• Polite telephone manner and helpful attitude.

Other Benefits

• 4x Life Assurance
• Permanent Health Insurance
• Medical Insurance (post-probation)
• BUPA Cashplan (post-probation)
• BUPA Health Assessment (post-probation)
• BUPA Dental
• Auto-enrolment in the Group Personal Pension Scheme (after 1 month).

For questions or to apply, please contact Clear Legal and Financial Recruitment.

Note: Due to high application volume, we may not respond to every applicant. If you haven't heard within 3 working days, please assume your application was unsuccessful.