Gallery and Collections Assistant

Queens University; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading university in Northern Ireland is seeking a highly motivated Gallery and Collections Assistant to support the management of its art collection and the delivery of exhibitions. The ideal candidate will have a passion for contemporary art and excellent organizational skills. Responsibilities include assisting with exhibition installations, maintaining gallery standards, and providing administrative support. A minimum of 5 GCSEs and a year's experience in a cultural setting are required.

Qualifications

• Minimum of 5 GCSEs or NVQ Level 2 in Administration.
• At least one year's relevant experience in a cultural setting.
• Proficient in Microsoft Office with some experience in web/content management.

Responsibilities

• Support the Curator & Collections Manager in managing the art collection.
• Assist with planning and delivery of gallery exhibitions and events.
• Provide clerical and administrative support for gallery operations.

Skills

Organised

Proactive

Strong written and verbal communication

Education

Minimum of 5 GCSEs including English & Maths

Degree in Visual Arts or similar

Tools

Microsoft Office

Museum software (e.g. MODES)

Job description

Overview

The Naughton Gallery at Queen's is seeking a highly motivated and detail-oriented Gallery and Collections Assistant to support the Curator & Collections Manager in the care and management of the University's art collection, as well as the planning and delivery of the Gallery's dynamic exhibitions and events programme.

This role plays a key part in the day-to-day operations of the Gallery, including providing essential clerical and administrative support, assisting with exhibition installations, populating the gallery website, and ensuring a welcoming and professional environment for visitors. The postholder will also take responsibility for supervising the Naughton Gallery space, maintaining its presentation standards and supporting public engagement initiatives.

This is an exciting opportunity for someone with a passion for contemporary art and the ability to demonstrate excellent organisational and administrative skills in a vibrant gallery setting.

Responsibilities

Support the Curator & Collections Manager in the care and management of the University\'s art collection.

Assist with the planning and delivery of the Gallery\'s exhibitions and events programme.

Provide clerical and administrative support for the day-to-day operations of the Gallery.

Assist with exhibition installations and gallery presentation.

Populate the gallery website with relevant content and maintain information accuracy.

Ensure a welcoming and professional environment for visitors and supervise the gallery space as required.

Support public engagement initiatives and communicate effectively with diverse audiences.

About the person

We are looking for a well-organised, proactive individual with a keen interest in contemporary art and experience in a gallery, museum, or similar cultural setting.

Essential criteria

• Minimum of 5 GCSEs (including English & Maths) or NVQ Level 2 in Administration; degree-level education preferred in Visual Arts, History of Art, Museum Studies or similar.
• At least one year\'s relevant experience, including clerical support, liaising with artists and suppliers, processing invoices, and customer service.
• Proficient in Microsoft Office; experience with museum software (e.g. MODES) and web/content management systems desirable.
• Strong written and verbal communication skills; confident dealing with a range of audiences.
• Organised, flexible, and able to work independently and as part of a team.
• Willing to occasionally work evenings or weekends to support gallery events.

To be successful at shortlisting stage, please ensure you clearly evidence in your application how you meet the essential and, where applicable, desirable criteria listed in the Candidate Information on our website.

Skills

• Assistant
• Gallery and collections