Fund Reporting and Accounts Operations Specialist

Hollybank Trustees Ltd

Bolton

Hybrid

GBP 35,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Competitive salary reviews

9% non-contributory pension

Annual discretionary bonus scheme

Private healthcare with dental and opt

Death in service at 5x annual salary

IOC training & CPD support

Cycle2Work scheme

Birthday off

13 weeks maternity leave

2 weeks full paid paternity leave

Job summary

Marlborough Group seeks a Fund Reporting and Accounts Operations Specialist to support the Operations Manager across Transfer Agency, Fund Accounting, Middle Office and Fund Reporting. The role involves coordinating with SS&C, reviewing fund reports, and maintaining operational controls to meet regulatory and client obligations.

The role requires strong communication, problem-solving and project management skills, with a focus on accuracy and timely delivery within a hybrid Bolton/Chorley

Qualifications

IOC certification and CPD are essential.
Experience with outsourced operation services is advantageous.
Proven track record in maintaining an operation control environment.
Experience reviewing fund reports and accounts from third-party administrators.

Responsibilities

Monitor operational performance against KPIs and SLAs for outsourced services.
Ensure systems and controls enable regulatory compliance and stakeholder obligations.
Review outputs from third-party service providers for accuracy and timeliness.
Conduct 100% review of fund reports and accounts prepared by SS&C.
Coordinate with SS&C and internal stakeholders on regulatory changes affecting fund reporting.
Identify and escalate operational risks and issues to appropriate owners.
Lead and manage operational projects from planning to completion.
Provide guidance on audits and ensure timely closure of management actions.

Skills

Excellent communication

Problem solving

Time management

PC literacy

Stakeholder engagement

Education

IOC (Investment Operations Certificate)

CPD

Degree in business/related discipline

Tools

SS&C

Job description

Fund Reporting and Accounts Operations Specialist

Marlborough Group

Location: Hybrid / Chorley New Rd, Bolton BL1 4QP, UK
job type: Permanent / Full-time
Sector and subsector: Finance & Legal | Financial Operations
Salary: Negotiable salary

Job Title: Fund Reporting and Account Operations Specialist

Department: Group Operations

Hours of work: Monday to Friday 9:00am - 5:00pm

Role Purpose:

To support the Operations Manager in maintaining a strong operational control environment across Transfer Agency, Fund Accounting, Middle Office and Fund Reporting an account activities. The role is operations focused and includes the review, challenge and coordination of outputs produced by SS&C, including 100% review of fund reports and accounts before completion.

Support key stakeholders in respect of outsourced operational services, ensuring the operational effectiveness of systems and controls intended to achieve compliance with applicable regulations, ensuring that the firm adheres to its obligations to both the regulator and its clients.

To be point of contact with the auditors for fund audit engagements, to ensure audits are completed in a professional and timely manner, in conjunction with the outsourced service provider, and that all resulting management actions are followed up to a high standard and in accordance with all stipulated deadlines.

Key Responsibilities

Ongoing operational monitoring and due diligence to ensure adherences to, and clear management of any deviation from contractual key performance indicators and service level agreements in respect of outsourced operational services.
Working with internal and external stakeholders to ensure that appropriate systems and controls are in place to enable the firm to comply with its obligations.
Review and challenge outputs from third-party service providers to confirm that operational standards, regulatory requirements and agreed service expectations are being met.
Carry out 100% operational review and challenge of fund reports and accounts prepared by SS&C, ensuring outputs are accurate, timely, regulatory compliant and progressed through the required review and approval process.
Monitor and assess regulatory, accounting and industry guidance changes affecting fund reports and accounts, coordinating operational impact assessments and required actions with SS&C and internal stakeholders.
Support operational control and service delivery by reviewing outsourced operational activities against business requirements, agreed controls and regulatory standards, including the identification and escalation of operational risks.
Assist with providing support and guidance on projects and business changes that have an impact on the firm's obligations within fund operations.
Independently manage allocated operational projects from planning through to completion, maintaining clear actions, timelines, stakeholder engagement and escalation where required.
Reviewing breaches, providing specific direction and support to the relevant risk owner to ensure appropriate remediation action and escalation is being taken.
Continually review controls to ensure any risks are managed effectively.
Ensure the timely and accurate response to queries raised by both the outsourced service provider and the firm's delegates and clients.
Preparing and presenting high quality, accurate and meaningful MI for the firm's Operations Committees.
Attend Service Review Meetings and Due Diligence assessments, as required and provide input for reports to senior management on findings.
Maintain the delivery of continuous improvement plans. Monitor and challenge continuous improvement plans of the third-party service providers.

Knowledge, Skills & Qualifications

Excellent written and verbal communication skills
Ability to problem solve and deal with complex, time-sensitive projects
Ability to prioritise and work to strict deadlines
PC literacy and internet skills

Essential Qualifications

IOC (Investment Operations Certificate)
Appropriate CPD

Beneficial Qualifications

Degree in a business-related discipline
In-depth experience of outsourced operation services, operational controls and service provider management
Proven, demonstrable experience of working within and maintaining an operation control environment
Experience of reviewing fund reports and accounts delivered by a third-party administrator, including guidance change assessment, operational coordination, issue tracking and stakeholder management.

Essential Personal Qualities

Strong interpersonal skills and the ability to influence at all organisational levels, and with external stakeholders
Ability to work under pressure
Flexibility and resilience
Ability and desire to make a positive contribution to both the team and the firm
Ability to identify potential issues and expand and articulate appropriately
An excellent team player who operates collaboratively and with transparency
Self-motivated and able to work autonomously where required

Other Entitlements