Assistant Administrator | Fund Services

Ocorian; United Kingdom; On-site; GBP 22,000 - 28,000; Full time

Job summary

Ocorian in the United Kingdom is seeking a proactive Assistant Fund Administrator to support day-to-day administration of client funds and investment structures within a collaborative team. You will develop knowledge of fund administration, regulatory requirements and financial services while handling documentation, client queries, and billing support in a professional environment.

This role offers a long-term career path, hybrid working arrangements with #LI-Hybrid, and the chance to grow with

Qualifications

• Strong administrative and organisational skills with attention to detail.
• Excellent written and verbal communication.
• Proficient in Microsoft Office applications.
• Experience in an office environment; funds/trust admin experience not essential.
• Interest in financial services and regulated environment.
• Proactive, flexible and eager to learn.
• Strong interpersonal and teamwork abilities.
• Good time management and ability to manage multiple tasks.
• Commitment to high-quality service and continuous improvement.

Responsibilities

• Assist Fund Administrators with day-to-day administration of client funds and other investment structures.
• Understand governing documents, agreements, and regulatory requirements relevant to client entities.
• Be a point of contact for allocated matters under supervision and escalate complex issues as needed.
• Prepare and maintain records, correspondence, attendance notes, meeting packs, minutes and other documentation.
• Assist with periodic client reviews and keep client files up to date.
• Support billing processes and debt monitoring.
• Escalate issues to management and ensure timely communication.
• Maintain accurate databases, records and client information.
• Collaborate with internal teams on accounting and financial administration tasks.

Skills

Administrative skills

Attention to detail

Communication

IT skills

Time management

Interpersonal skills

Education

A-Level or equivalent

Bachelor's degree

Tools

Microsoft Office

Job description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark withOcorian.

Expertise:We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust:We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale:With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the Role

We are looking for a proactive and detail-oriented Assistant Fund Administrator to support the delivery of fund administration services to a portfolio of client funds and investment structures. Working as part of a collaborative team, you will assist with a range of administrative, client servicing, and operational activities while developing your knowledge of fund administration, regulatory requirements, and the financial services industry. This is an excellent opportunity for someone looking to build a long-term career in fund administration and gain exposure to a variety of client structures within a professional and supportive environment.

Main Responsibilities

• Support Fund Administrators with the day-to-day administration of client funds and other investment structures.
• Develop an understanding of the governing documents, agreements, and regulatory requirements relevant to client entities.
• Act as a point of contact for allocated matters under supervision, responding to routine client and third-party queries and escalating more complex issues when required.
• Prepare and maintain accurate records, correspondence, attendance notes, meeting packs, minutes, and other documentation.
• Assist with periodic client reviews and ensure client files and records remain up to date.
• Support tax-related activities, including the preparation and submission of returns and the payment of tax liabilities where required.
• Ensure any issues, risks, or concerns are identified and escalated promptly to management.
• Maintain accurate database, statutory, and client records, ensuring information is updated in a timely manner.
• Assist with accounting and financial administration activities, working closely with internal teams where required.
• Support the billing process, including the preparation and review of draft invoices and billing information.
• Monitor outstanding debts and liaise with internal stakeholders to support effective debt management.
• Provide support to colleagues during absences and ensure a smooth handover of client matters when required.
• Contribute to additional tasks and projects as requested by the Manager, Management Team, or Directors.

#LI-JM1
#LI-Hybrid

Qualifications

• Educated to A-Level, degree level, or equivalent.
• Willingness to study towards a relevant professional qualification.

Skills, Knowledge and Experience

• Strong administrative and organisational skills, with excellent attention to detail and a methodical approach to work.
• Good written and verbal communication skills, with the ability to build positive working relationships with colleagues, clients, and external stakeholders.
• Strong IT skills, including proficiency in Microsoft Office applications.
• Previous office or administrative experience would be advantageous, although experience within funds or trust administration is not essential.
• An interest in financial services and a willingness to develop technical knowledge within a regulated environment.
• Positive, enthusiastic, and flexible approach, with a strong desire to learn and develop professionally.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a collaborative team.
• A proactive, solutions-focused mindset with the confidence to seek guidance and escalat…
• Good time management skills, with the ability to manage multiple tasks and meet deadlines.
• Commitment to delivering high-quality service, accuracy, and continuous improvement.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We areCLIENT CENTRIC– Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS– We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE– We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE– With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL– We behave with integrity at all times and assume positive intent, buildingtrust through responsible actions and honest relationships.

Equal Opportunities for Everyone

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.