Front of House & Office Coordinator

Ohme; Greater London; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Private Health Insurance

Life Assurance Scheme with death in 4x

Income Protection Scheme

Ride to Work Scheme

Payroll Giving Scheme

Season Ticket Loan

Eye Test every 2 years

Job summary

Ohme in London is seeking an experienced, highly organised Front of House and Office Assistant to support our busy office.

As the first point of contact, you will manage visitor registration, meeting room bookings, deliveries and coordinate travel for staff across our London, Dublin, and Cork offices. This is a hands‑on, practical role maintaining a well‑presented workspace across multiple floors.

Qualifications

• Previous experience in corporate reception, front‑of‑house or office coordination.
• Available to work 5 days a week in the office.
• Proactive and practical, with the ability to resolve day‑to‑day issues independently.
• Strong attention to detail and sound judgement with confidential information.
• Comfortable using workplace systems to coordinate diaries, travel, visitors, rooms and orders.
• Highly organised, able to prioritise competing requests and meet deadlines.
• Professional, friendly and service‑focused in dealings with employees, visitors and senior stakeholders.
• Comfortable handling office deliveries and supplies and following manual‑handling guidance.

Responsibilities

• Act as the first point of contact for visitors, employees and incoming calls, providing a professional and welcoming experience.
• Manage visitor registration, reception enquiries, meeting room bookings, refreshments and external meeting preparation.
• Help maintain a safe, organised and well‑presented office across all floors.
• Monitor and order office, kitchen and stationery supplies, including weekly food and consumables orders for the London, Dublin and Cork offices.
• Support travel arrangements through Navan, including international visitors, new starters and last‑minute changes.
• Receive, move, unpack and distribute regular food, drink, stationery and office‑supply deliveries across multiple floors.
• Manage post, couriers and other office deliveries.
• Coordinate maintenance of coffee machines and other office equipment, liaising with suppliers when required.

Skills

Front of house

Office coordination

Reception experience

Diary & travel management

Professional service

Tools

Workplace systems

Job description

Ohme in London is seeking an experienced, highly organised Front of House and Office Assistant to support our busy office.

As the first point of contact, you will manage visitor registration, meeting room bookings, deliveries and coordinate travel for staff across our London, Dublin, and Cork offices. This is a hands‑on, practical role maintaining a well‑presented workspace across multiple floors.