Front of House Office Assistant

KaneHR; London; On-site; GBP 27,000 - 32,000; Full time

Job summary

Une entreprise dynamique recherche un Assistant de Bureau Front Office pour un contrat à durée déterminée de 6 mois à Londres. Vous serez la personne de contact pour les clients, gérant le réception, les appels et divers soutiens administratifs. Une expérience antérieure en réception est exigée, avec une maîtrise des outils Microsoft et des compétences en communication exceptionnelles.

Qualifications

• Minimum 1 an d'expérience dans un rôle de réception ou face au client.
• Compréhension des systèmes d'exploitation Mac & PC souhaitée.
• Excellentes compétences en communication.

Responsibilities

• Gérer les appels entrants et les courriels du bureau.
• Organiser le calendrier de la salle de réunion.
• Assister le responsable du bureau avec des tâches administratives.

Skills

Communication

Travail en équipe

Gestion du temps

Tools

Microsoft 365

Canva

Photoshop

Job description

We are recruiting for a Front of House Office Assistant on behalf of our client, Passion Pictures to join the team on a 6-month fixed term contract.

The Front of House Office Assistant will be the face of the UK Head Office, based in central London, responsible for greeting clients and facilitating a welcoming and warm first impression to the business. This role will be supporting the Office Manager with administrative related tasks alongside the Office runners for day-to-day maintenance of the Rathbone Place building.

Key Responsibilities:

• Answer and manage incoming calls to the office reception phone, directing calls where required to the appropriate individuals and teams
• Monitor and organise the reception and info mailboxes, ensuring timely responses to enquiries
• Ordering office supplies as required
• Assisting the Office Managers delegation of tasks / schedules and requests for the office runners
• Filming equipment support - Assist teams in sourcing in-house kit and updating equipment log
• Manage the operations and meeting room calendars
• Maintain and update Community pages and operations SharePoint site/ assigned spreadsheets with useful information and relevant documents for building and digital record management.
• Accept and organise mail / courier deliveries and collections– as needed. Notify teams of post; scan and send items to the relevant people or teams as required.
• Company socials - Internal event/ company lunch planning alongside Office Manager
  
  

Requirements:

• Minimum of 1 year experience in a customer facing or reception based role
• An understanding of Mac & PC operating systems is desirable
• Excellent communication skills
• Ability to work as part of a team or individually
• Experience working on Microsoft 365 platforms (Core Apps: Outlook, Excel, Word, PowerPoint, Planner) in addition to creative tool platforms (Canva and Photoshop)
  
  

Fixed Term Contract: 6 months

In Person

Annual salary of up to £32,000