Founders’ Associate: COO‑Level Operations & Process Builder

Qubitra; United Kingdom; On-site; GBP 35,000 - 52,000; Full time

Job summary

Qubitra in the United Kingdom is seeking an enthusiastic operations assistant to help build the company from the ground up. You will work closely with the COO on onboarding, forecasting, supplier management, and maintaining the company OS.

You’ll gain visibility into almost every function while turning repeated tasks into repeatable processes, improving reporting, and supporting day-to-day finance and board materials.

Qualifications

• 2–3 years in operations, analyst, coordination or business-support role.
• Excellent organisational skills and how you track owes.
• Confident with spreadsheets and quick to pick up new systems.
• Familiarity with Notion and Claude.
• Clear, professional written communication with senior colleagues.
• Discretion and confidentiality.

Responsibilities

• Run operational logistics end to end.
• Support day-to-day finance operations: raising invoices, client statements, chasing payment, and coordinating with our bookkeepers.
• Assemble inputs behind management accounts, KPI reporting and board materials.
• Document how we do things, turning repeated tasks into a repeatable process.
• Keep actions, owners and deadlines visible across the leadership team.
• Take on project work directly from the COO as it comes up.

Skills

Organisation

Communication

Confidentiality

Learning agility

Professionalism

Education

Two to three years in related role or outstanding graduate

Tools

Notion

Claude

Spreadsheets

Job description

Qubitra in the United Kingdom is seeking an enthusiastic operations assistant to help build the company from the ground up. You will work closely with the COO on onboarding, forecasting, supplier management, and maintaining the company OS.

You’ll gain visibility into almost every function while turning repeated tasks into repeatable processes, improving reporting, and supporting day-to-day finance and board materials.