FM Administrator

BAM UK & Ireland; East Midlands; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Flexible working policy

Job summary

BAM UK & Ireland is recruiting a Facilities Administrator to support the Facilities Manager at Derbyshire Police Headquarters. The role is 37.5 hours per week with flexible times. Police vetting is required before start date.

The position covers file management, data processing, supplier liaison, diary management, and coordination of FM administration to ensure efficient operations.

Qualifications

• Experience providing administrative support in a facilities/office environment.
• Strong organisational and communication skills.
• Proficient in Microsoft Word and Excel; able to manage documentation and filing.

Responsibilities

• File management, electronic and hard copy.
• Maintaining accident monitoring and logging.
• Typing and photocopying.
• Compliance monitoring.
• Taking telephone calls for the Facilities Management Team.
• Managing the PPM system including record retention and filing.
• Processing purchase orders and maintaining a database of FM correspondence.
• Data processing, meter readings, timesheets, RDS sheets.
• Dealing with sub-contractors.
• Correspondence handling and general enquiries.
• Managing movements, diaries and travel.
• Organising meeting rooms and catering.
• Chasing internal reports and requests for info.
• Attending meetings, preparing minutes and chasing actions.
• Collating contract performance and financial monthly reports.
• Collaborating with FM team members.
• Other office duties as required.

Skills

Word processing

File management

Administrative support

IT skills

Tools

Microsoft Word

Microsoft Excel

PPM system

Job description

Building a sustainable tomorrow

BAM UK & Ireland are recruiting a Facilities Administrator to join our FM Segment of the business and provide administrative support to the Facilities Manager based at Derbyshire Police Headquarters. Working 37.5 Hours per week. Times to be agreed.

The successful applicant will also be required to undertake Police vetting with outcome confirmed before commencement start date.

Responsibilities

• File management, electronic and hard copy.


• Maintaining accident monitoring and logging.


• Typing and photocopying.


• Compliance monitoring


• Taking telephone calls for the Facilities Management Team


• Management of PPM system including record retention and filing.


• Processing of purchase orders and maintaining a database of all FM correspondence.


• Data processing, meter readings community lets, timesheets, RDS sheets.


• Dealing with sub-contractors.


• Dealing with correspondence and responding to general enquiries.


• Managing movements, diaries and travel.


• Organising meeting rooms and catering.


• Chasing internal reports and requests for info.


• Attending meetings, preparing minutes and chasing up action points assigned to facilities department.


• Collation of contract performance and financial monthly reports.


• Work with other members of the FM team in the best interests of the company.


• Other office duties as required.

What’s in it for you?

A challenging and continuously changing environment in a forward thinking organisation. In addition to an attractive salary and benefits package, we support further personal growth and development. BAM operates a flexible working policy.

What do you bring to the role?

• Skilled with Word processing and file management.


• Familiar with Excel spreadsheets.


• Concept Evolution


• Document drafting and production.


• E-mail and internet skills.


• Good IT skills.

Person Specification

• Good team worker within a small office environment. Capable of taking initiative when necessary.


• Good communicator – written and verbal.


• Good organiser (of self and others).


• Good telephone manner.


• Flexible approach to work and time commitment.

About BAM

Building a sustainable tomorrow. That’s our mission and our promise at BAM. It’s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe.

We strive to create an environment where everybody feels welcome and valued. We’re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

The application process

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible"

You will be required to sucessfully complete police vetting prior to starting this position.