Float Executive Assistant

Core-Asset Consulting; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading company in the financial services sector is seeking an experienced Float Executive Assistant for a 12-month contract in London. The role involves coordinating support across the division, managing calendars, arranging travel, and maintaining communication for senior stakeholders. Ideal candidates will have prior experience in investment banking and demonstrate strong organisational and communication skills.

Qualifications

• Experience as a Float Executive Assistant.
• Previous work in investment banking or financial services preferred.
• Strong proficiency with Microsoft Outlook and Concur.

Responsibilities

• Cover EA absences and provide seamless support.
• Coordinate meetings, calls, and events.
• Manage complex calendars for senior stakeholders.

Skills

Organisational skills

Communication skills

Proficiency with Microsoft Outlook

Experience in investment banking

Experience with Concur

Experience with CRM systems

Experience with Zoom

Job description

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Job Description:

Are you an experienced Float EA with financial services experience?

Our client, an investment bank in London, is recruiting for a Float Executive Assistant to join their team on a 12-month contract basis. This full-time role is based at Canary Wharf and requires the role holder to be in the office for a minimum of 4 days per week.

Skills/Experience:

• Previous experience within a similar Float EA position
• Previous experience in investment banking or financial services (preferred)
• Proficient with Microsoft Outlook, Concur, Zoom, and CRM systems
• Strong organisational and communication skills

Core Responsibilities:

• Cover EA absences across the division, ensuring seamless support
• Coordinate internal and external meetings, calls, and events
• Maintain accurate client contact information
• Provide professional telephone coverage and inbox management
• Proactively manage complex calendars, avoiding scheduling conflicts
• Act as a gatekeeper to protect time and priorities for senior stakeholders
• Arrange global travel and logistics, including flights, hotels, and visas
• Prepare detailed itineraries and agendas
• Process expenses via Concur and SMAART, ensuring compliance with firm policy
• Assist with event coordination

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16135

To apply for this vacancy, applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal, and the wider financial services sector in Scotland.