Float Executive Assistant

Core-Asset Consulting Ltd; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

An investment bank in London is seeking an experienced Float Executive Assistant for a full-time position at Canary Wharf. This role involves providing executive support across the division, managing calendars, and coordinating meetings. Applicants must have relevant experience in financial services and strong organizational abilities.

Responsibilities

• Cover EA absences and ensure seamless support.
• Coordinate internal and external meetings.
• Maintain accurate client contact information.
• Proactively manage complex calendars.
• Arrange global travel and logistics.

Skills

Strong organisational skills

Strong communication skills

Experienced with Microsoft Outlook

Experienced with CRM systems

Experience with Concur

Experience with Zoom

Job description

Job Description:

Are you an experienced Float EA with financial services experience?

Our client, an investment bank in London, is recruiting for a Float Executive Assistant to join their team on a 12 month contract basis.This full-time role is based at Canary Wharf and requires the role holder to be in the office for a minimum of 4 days per week.

Skills/Experience:

• Previous experience within a similar Float EA position
• Previous experience in investment banking or financial services (preferred)
• Experienced with Microsoft Outlook, Concur, Zoom, and CRM systems
• Strong organisational and communication skills

Core Responsibilities:

• Cover EA absences across the division, ensuring seamless support
• Coordinate internal and external meetings, calls, and events
• Maintain accurate client contact information
• Provide professional telephone coverage and inbox management
• Proactively manage complex calendars, avoiding scheduling conflicts
• Act as a gatekeeper to protect time and priorities for senior stakeholders
• Arrange global travel and logistics, including flights, hotels, and visas
• Prepare detailed itineraries and agendas
• Process expenses via Concur and SMAART, ensuring compliance with firm policy
• Assist with event coordination

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16135

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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