Float Executive Assistant

JR United Kingdom; London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide float assistance across multiple departments. This prestigious firm values its EAs and offers a collaborative environment where your contributions will be recognized. In this dynamic role, you will manage complex diaries, coordinate travel, and engage with key stakeholders, ensuring seamless operations. If you thrive in a structured yet fast-paced setting and possess the adaptability to support various teams, this is a unique opportunity to make a significant impact in your career.

Benefits

Hybrid Working

Collaborative EA Team

Prestigious Firm Environment

Qualifications

• 5+ years of EA experience, ideally in private equity or investment banking.
• Proactive and strategic with high-level support capabilities.

Responsibilities

• Manage complex scheduling and international travel logistics.
• Prepare board papers and ensure executives are briefed.

Skills

Diary Management

Travel Coordination

Stakeholder Engagement

Event Planning

CRM Management

Job description

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Are you an exceptional Executive Assistant looking for a high-profile role within a prestigious private equity firm? We’re partnering with one of the most respected firms globally to find a dedicated Executive Assistant to provide permanent float assistance, across multiple departments within the business. This is a fantastic opportunity to work in a fast-paced, collaborative environment where EAs are highly valued.

The Role

As a Float Executive Assistant, you will play a crucial role in ensuring all executives feels that you are committed to supporting them when taking on covers, exemplifying a proactive and approachable nature. It's important that you are able to pick up tasks quickly and can adapt to different working styles. Key responsibilities include:

• Diary & Travel Management – Complete ownership of complex scheduling, international travel coordination, and logistics.
• Inbox & Expense Management – Handling expenses and ensuring efficient inbox oversight.
• Stakeholder Engagement – Acting as a trusted ambassador for your executives when liaising with investors and key business contacts.
• Meeting Preparation – Researching contacts, preparing board papers, and ensuring your executives are fully briefed.
• Event Planning – Organising client dinners, closing events, and internal team offsites.
• CRM & Document Management – Keeping track of client interactions and supporting with reports and presentations.

Who We're Looking For

The ideal Float Executive Assistant will be:

• Highly experienced – At least 5 years of EA experience, ideally within private equity, investment banking, or a deal-focused environment. Experience working as a float previously would be highly advantageous.
• Proactive & Strategic – Able to anticipate needs, track key relationships, and provide high-level support.
• Professional & Polished – Comfortable interacting with senior stakeholders and representing your executive with confidence.
• Team-Oriented – A collaborative mindset with a “muck-in” attitude.
• Adaptability & Initiative - Working across multiple teams and picking up covers which can be last minute
• Discreet & Trustworthy – Working across multiple teams, you are privy to certain information that must not be repeated or shared amongst others.

Why Join?

• Prestigious Firm – Join a global leader in private equity with a stellar reputation.
• Supportive EA Culture – Work alongside a fantastic team of EAs in a collaborative environment.
• Hybrid Working

This is a rare opportunity for a career Executive Assistant who thrives in a structured yet dynamic environment. If you're looking for a role where you’ll be truly valued, apply today!