Flexible MS 365 & SharePoint Administrator

Sword Group; Aberdeen City; On-site; GBP 52,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Career development

Flexible working

Pension scheme

Private health insurance

Well-being programs

Job summary

Sword Group is seeking a Microsoft 365 / SharePoint Specialist to lead day-to-day administration and optimisation of SharePoint Online within Microsoft 365. The role combines technical configuration with information governance to keep environments secure and well-organised.

You will design metadata, implement governance, and support data integrity while delivering practical SharePoint solutions across business teams. A delivery-focused mindset and strong collaboration skills are essential.

Qualifications

• Hands-on SharePoint Online administration in Microsoft 365.
• Experience using ShareGate for data migrations.
• PowerShell automation to streamline admin tasks.
• Knowledge of Purview, including DLP and records management.
• Familiarity with Power Automate and Power BI for workflows and reporting.
• Experience managing document lifecycle processes (classification, retention, archiving).
• Understanding of information architecture and metadata design.
• Knowledge of information governance principles and ISO-aligned practices.
• Strong communication with business users and technical teams.

Responsibilities

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows and permissions.
• Plan and deliver data migrations into Microsoft 365 using ShareGate.
• Develop PowerShell automation to streamline administration and improve performance.
• Design and implement metadata models, taxonomies and content types to improve classification and searchability.
• Apply and maintain governance rules covering document lifecycle, permissions, retention, archiving and disposal.
• Support data integrity, security and accessibility across information repositories.
• Carry out audits, monitoring and routine checks to ensure compliance and reliability.
• Enhance enterprise search through tagging and content indexing.
• Collaborate with business teams to deliver SharePoint solutions for collaboration and document control.
• Provide user guidance, training and support on SharePoint features and information management best practice.
• Support integrations between SharePoint, Microsoft 365 services and Power BI.
• Contribute to digital transformation and automation initiatives that reduce manual effort.

Skills

SharePoint Online

ShareGate

PowerShell

Purview (DLP/labels)

Power Automate

Power BI

Metadata design

Information governance

ISO information management

Documentation lifecycle

Stakeholder communication

Job description

Sword Group is seeking a Microsoft 365 / SharePoint Specialist to lead day-to-day administration and optimisation of SharePoint Online within Microsoft 365. The role combines technical configuration with information governance to keep environments secure and well-organised.

You will design metadata, implement governance, and support data integrity while delivering practical SharePoint solutions across business teams. A delivery-focused mindset and strong collaboration skills are essential.