Microsoft 365/Sharepoint Specialist

Sword Group; Glasgow; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Career development

Flexible working

Benefits package

Job summary

Sword Group in Scotland is seeking a Microsoft 365 / SharePoint Specialist to shape how digital information is structured, governed and maintained across modern Microsoft 365 environments.

You will take ownership of day-to-day administration, optimisation and continuous improvement of SharePoint Online and related Microsoft 365 services, balancing technical configuration with practical information management to ensure secure, well‑organised, compliant, and easy for people to use.

Qualifications

• Hands-on experience administering SharePoint Online within Microsoft 365 environments.
• Experience using ShareGate to plan and execute migrations.
• PowerShell skills for automation and environment optimisation.
• Good Understanding of Microsoft Purview, including DLP, sensitivity labels and records management.
• Familiarity with Power Automate and Power BI.
• Experience managing document lifecycle processes including classification, retention and archiving.
• Practical knowledge of information architecture, metadata design and taxonomies.
• Understanding of information governance principles and recognised standards (e.g. ISO-aligned information management).
• Confident communication skills and the ability to work closely with business users and technical teams.
• A structured, ownership‑driven mindset with strong attention to detail.

Responsibilities

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows and permissions.
• Plan and deliver data migrations into Microsoft 365 using industry-standard tooling such as ShareGate.
• Develop PowerShell automation to streamline administration and improve performance.
• Design and implement metadata models, taxonomies and content types to improve classification and searchability.
• Apply and maintain governance rules covering document lifecycle, permissions, retention, archiving and disposal.
• Support data integrity, security and accessibility across structured and unstructured information repositories.
• Carry out audits, monitoring and routine checks to ensure ongoing compliance and system reliability.
• Enhance enterprise search through effective tagging and content indexing.
• Work closely with business teams to deliver practical SharePoint solutions that support collaboration and document control.
• Provide user guidance, training and support on SharePoint features and information management best practice.
• Support integrations between SharePoint, Microsoft 365 services and reporting tools such as Power BI.
• Contribute to digital transformation and automation initiatives that reduce manual effort and improve efficiency.
• This is a delivery‑focused role, suited to someone who enjoys working at the intersection of systems, information and people — and who takes pride in creating well‑governed, usable digital environments.

Skills

SharePoint Online

PowerShell

Migrations

Power Automate

Power BI

Purview DLP

Metadata design

Information governance

ISO standards

Stakeholder comms

Ownership mindset

Tools

ShareGate

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About The Role

As the Microsoft 365 / SharePoint Specialist, you will play a key hands‑on role in shaping how digital information is structured, governed and maintained across modern Microsoft 365 environments.

You will take ownership of the day‑to‑day administration, optimisation, and continuous improvement of SharePoint Online and related Microsoft 365 services. This role blends technical configuration with practical information management – ensuring environments are secure, well‑organised, compliant, and easy for people to use.

As The Microsoft 365 / SharePoint Specialist, You Will

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows and permissions.
• Plan and deliver data migrations into Microsoft 365 using industry-standard tooling such as ShareGate.
• Develop PowerShell automation to streamline administration and improve performance.
• Design and implement metadata models, taxonomies and content types to improve classification and searchability.
• Apply and maintain governance rules covering document lifecycle, permissions, retention, archiving and disposal.
• Support data integrity, security and accessibility across structured and unstructured information repositories.
• Carry out audits, monitoring and routine checks to ensure ongoing compliance and system reliability.
• Enhance enterprise search through effective tagging and content indexing.
• Work closely with business teams to deliver practical SharePoint solutions that support collaboration and document control.
• Provide user guidance, training and support on SharePoint features and information management best practice.
• Support integrations between SharePoint, Microsoft 365 services and reporting tools such as Power BI.
• Contribute to digital transformation and automation initiatives that reduce manual effort and improve efficiency.
• This is a delivery‑focused role, suited to someone who enjoys working at the intersection of systems, information and people — and who takes pride in creating well‑governed, usable digital environments.

Requirements

We're looking for a practical, detail‑oriented Microsoft 365 professional who enjoys taking ownership of platform administration and information management delivery.

You’ll Bring Many Of The Following

• Hands‑on experience administering SharePoint Online within Microsoft 365 environments.
• Experience using ShareGate to plan and execute migrations.
• PowerShell skills for automation and environment optimisation.
• Good Understanding of Microsoft Purview, including DLP, sensitivity labels and records management.
• Familiarity with Power Automate and Power BI.
• Experience managing document lifecycle processes including classification, retention and archiving.
• Practical knowledge of information architecture, metadata design and taxonomies.
• Understanding of information governance principles and recognised standards (e.g. ISO-aligned information management).
• Confident communication skills and the ability to work closely with business users and technical teams.
• A structured, ownership‑driven mindset with strong attention to detail.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work‑life balance. We can't promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well‑being, and insurance schemes, an employee assistance programme, discounted cash plan and more.

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don't tick all the boxes but feel you have some of the relevant skills and experience we're looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.