Fleet Operations & Compliance Coordinator

Smiths News plc; Swindon; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Health Cash Plan

5% pension match

25 days holiday + buy scheme

24/7 E-Learning modules

Sharesave Scheme

Cycle to Work Scheme

Colleague Assistance Programme

Colleague Referral Scheme

Job summary

Smiths News plc, the UK’s largest newspaper and magazine wholesaler, is seeking a Fleet Coordinator to join the Central Services team reporting to the Fleet Manager. The role provides essential administrative and operational support to ensure the fleet is managed efficiently, safely and cost-effectively.

You will work closely with distribution centres, suppliers and internal teams to maintain records, coordinate fleet services, and support fleet operations across the national network.

Qualifications

• Experience in fleet administration or transport coordination is beneficial.
• Strong organisational skills with ability to manage multiple tasks and deadlines.
• Excellent attention to detail when maintaining records and processing information.
• Proficient with Microsoft Office, especially Excel, and administrative systems.
• Strong communication skills to build relationships with colleagues, suppliers and stakeholders.

Responsibilities

• Coordinate day-to-day administration of the vehicle fleet with up-to-date records.
• Manage vehicle hire bookings, extensions, off-hires and supplier coordination.
• Support management of fuel cards, bulk fuel orders and inquiries.
• Coordinate driver licence checks and maintain driver and vehicle compliance records.
• Monitor vehicle checks and maintenance records, escalating issues where necessary.
• Process fleet-related purchase orders, invoices and supplier payments.
• Support administration of road traffic offences, vehicle damage, accidents and insurance claims.
• Liaise with depots, suppliers and internal stakeholders to resolve fleet queries.
• Coordinate statutory inspections of MHE and keep compliance records.
• Maintain fleet reports, trackers and performance data for decision-making and cost control.
• Identify opportunities to improve fleet administration processes and service delivery.

Skills

Fleet admin

Transport coordination

MS Office

Attention to detail

Communication skills

Problem solving

Vehicle compliance

Tools

Excel

Job description

Smiths News plc, the UK’s largest newspaper and magazine wholesaler, is seeking a Fleet Coordinator to join the Central Services team reporting to the Fleet Manager. The role provides essential administrative and operational support to ensure the fleet is managed efficiently, safely and cost-effectively.

You will work closely with distribution centres, suppliers and internal teams to maintain records, coordinate fleet services, and support fleet operations across the national network.