Fleet Operations & Compliance Coordinator

Rexel Scotland & NI; Aston Clinton; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

33 days annual leave

Private medical insurance

Bonus scheme

Contributory pension scheme

Staff discounts

Life assurance

Job summary

Rexel UK is seeking a proactive Transport Coordinator to support the fleet across cars and vans. You will handle compliance checks, supplier management, and reporting to ensure safe, efficient operations.

The role involves detailed administration and close collaboration with multiple internal teams. The ideal candidate has experience in fleet administration, strong organisational skills, and proficiency in Microsoft Excel.

Qualifications

• Experience in fleet, transport, or vehicle administration.
• Strong organisational skills and high attention to detail.
• Good understanding of compliance and legal requirements within a fleet environment.
• Confident using Microsoft Office, especially Excel.
• Strong communication skills and the ability to build effective working relationships.
• A proactive approach with the ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinating day-to-day fleet administration across cars and vans.
• Overseeing compliance activities including driver licence checks, MOTs, servicing, and vehicle records.
• Managing fleet penalties, recharge notices, and negligent damage cases.
• Keeping fleet systems, records, and employee/vehicle information accurate and up to date.
• Producing monthly fleet reports and performance analysis.
• Working closely with suppliers to monitor service performance, costs, and service standards.
• Supporting internal stakeholders with fleet-related queries and guidance.
• Helping manage vehicle allocation to ensure availability across the business.
• Coordinating fleet-related invoices and documentation with internal departments.
• Supporting continuous improvement across transport and fleet operations.

Skills

Fleet administration

Organisation

Compliance

Microsoft Excel

Communication

Multitasking

Numeracy

Literacy

Tools

Microsoft Office

Job description

Rexel UK is seeking a proactive Transport Coordinator to support the fleet across cars and vans. You will handle compliance checks, supplier management, and reporting to ensure safe, efficient operations.

The role involves detailed administration and close collaboration with multiple internal teams. The ideal candidate has experience in fleet administration, strong organisational skills, and proficiency in Microsoft Excel.