Fleet Coordinator

BAXI; Warwick; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Fleet Coordinator to oversee the management of their fleet across the UK and Northern Ireland. In this hybrid role, you will ensure compliance with regulations, manage vehicle maintenance, and analyze data to support operational efficiency. Your ability to build strong relationships with third parties and the Field Management Team will be crucial in maintaining exceptional customer service and safety standards. If you are detail-oriented and passionate about fleet management, this opportunity offers a supportive environment with a commitment to diversity and inclusion.

Benefits

Up to five weeks holiday

Option to buy extra holidays

Qualifications

• Strong skills in data analysis using Microsoft Excel.
• Driving License is essential for this role.

Responsibilities

• Manage fleet compliance and maintain vehicle road-worthiness.
• Analyze data from various sources for management reporting.
• Monitor engineer compliance and build relationships with suppliers.

Skills

Microsoft Excel

Driving License

Data Analysis

Communication Skills

Tools

Mobile Workforce System

Vehicle Tracking System

Microsoft Access

Job description

Warwick

Hybrid

Full-time

About The Role

We are looking for an enthusiastic and well-motivated individual to join our Fleet & Compliance Team. The main purpose of this role is to manage the fleet of vans for our field workforce across the UK and Northern Ireland, ensuring that they are compliant and any maintenance is completed in a timely fashion whilst managing costs effectively. The role is also responsible for ensuring compliance is adhered to in all areas of the service division whilst ensuring exceptional customer service and keeping safety as the main priority.

What will you be doing?

As the Fleet Coordinator, you will ensure that compliance is adhered to in areas of the business.

On a Daily Basis You'll Be Responsible For

• Using the designated systems to gather data from various sources e.g. field HHTs, vehicle tracking devices and manipulate this data to present to management on monthly dashboards.
• Present data in a suitable format for investigations/disciplinary evidence.
• Monitor and review engineer compliance in button pressing on HHT devices.
• Ensure all vehicles are correctly maintained, serviced and road-worthy.
• Build relationships with third parties and suppliers.
• Annually collate the P11d data for payroll for submission to HMRC.
• Checking validity of business/private mileage claims.
• Assist with the management of in night engineer deliveries account and carry out regular review meetings, ensuring the agreed SLA is met.
• Gas Safe Registration and RIDDOR reporting.
• Monitoring of costs.
• Work closely and build strong relationships with the Field Management Team to ensure good communication for resolution of problems that may be identified.
• Fuel branding compliance.
• Report any issues which do not conform to agreed company processes.
• Onboarding/Maintenance of Sub Contractor contracts and registrations.
• Monitor driver behaviour and advise of any corrective actions that are required.
  
  

We want to make sure you're set up for success in our mission. To be successful in your application you'll need to have the following;

Essential

• Spreadsheet/data analysing Microsoft Excel.
• Driving License.
  
  

Desirable

• Fleet experience.
• Previous experience in a compliance background is an advantage.
• Experience of working with a mobile workforce system.
• Experience of working with a vehicle tracking system.
• Microsoft Access.
  
  

We offer up to five working weeks holidays in addition to the standard UK bank holidays, and we also offer the option to buy extra holidays.

At BDR Thermea Group, we believe that diversity, equity, and inclusion (DE&I) are critical to our success. We are committed to creating a workplace where every potential future employee feels valued, respected, and empowered to bring their whole selves to work. Please check out our DE&I policy on our website to find out more.