Lead Fleet Coordinator & Administrator

TN United Kingdom; Lutterworth; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Lead Fleet Coordinator & Administrator to oversee fleet compliance and maintenance. This role involves coordinating the fleet database, ensuring adherence to regulatory standards, and managing maintenance documentation. The ideal candidate will possess strong communication and analytical skills, along with experience in fleet and transport environments. Join a dynamic team committed to safety and excellence in service delivery, and enjoy competitive benefits including annual leave and health plans.

Benefits

25 days annual leave plus bank holidays

Life Assurance

Auto enrolment pension scheme

Westfield Health cash plan

Lifestyle Benefits – discounts on selected stores

Qualifications

• Experience in fleet and transport environments is essential.
• Strong communication and analytical skills are required.
• Knowledge of FORS standards is a plus.

Responsibilities

• Coordinate and administer the fleet database for compliance.
• Manage maintenance documentation and ensure adherence to standards.
• Support the transport team in maintaining fleet availability.

Skills

Microsoft Office (Word, Excel)

Fleet and transport experience

Operator licensing knowledge

Strong communication skills

Analytical skills

Customer service skills

Problem-solving abilities

KPI reporting skills

Education

CPC Qualification or FORS Practitioner

Tools

Fleet management software

Job description

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Lead Fleet Coordinator & Administrator, Lutterworth

Client: Nationwide Platforms

Location: Lutterworth

Job Category: Other

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EU work permit required: Yes

Job Reference:

5d74af24180f

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

We are currently recruiting for a Lead Fleet Coordinator & Administrator to join our team at our Head Office in Lutterworth.

Reporting to the Department Heads, the Lead Fleet Coordinator & Administrator will support all activities related to company fleet compliance and maintenance, including goods vehicles, vans, and company cars (grey fleet).

In return, you will receive a competitive salary, 25 days annual leave plus bank holidays, Life Assurance, Auto enrolment pension scheme, Westfield Health cash plan, and Lifestyle Benefits – discounts on selected high street stores.

Responsibilities include:

• Coordination and administration of the fleet database and management software for all vehicle types to ensure compliance with legislation and industry standards.
• Guidance on all fleet regulatory compliance tasks, including RFL, MOT, LOLER.
• Managing maintenance compliance documentation such as PMI, MOT, and service records.
• Ensuring adherence to Operator license obligations specific to Nationwide Platforms.
• Leading and supporting the transport team to ensure scheduled and reactive maintenance is completed, maintaining high fleet availability.
• Validating invoices from third-party suppliers, raising purchase orders, and authorizing maintenance to ensure cost-effective repairs and compliance with roadworthiness standards.
• Supporting the Fleet Management Team in maintaining compliance with standards like FORS, including audit preparation and policy reviews.

The ideal candidate will have:

• Proficiency in Microsoft Office, especially Word and Excel.
• Experience in fleet and transport environments.
• Knowledge of operator licensing and compliance.
• Strong communication skills and the ability to collaborate across levels.
• Ability to develop and improve policies and procedures.
• Customer service and communication skills.
• Analytical skills, multitasking, prioritization, and problem-solving abilities.
• Knowledge of FORS standards.
• Experience with penalty charge notices and appeals (preferred).
• Skills in KPI and cost-saving reporting.
• CPC Qualification or FORS Practitioner (desirable).
• Knowledge of vehicle workshop and service procedures (desirable).
• Technical knowledge of vehicle maintenance (desirable).

Part of the Loxam Group, Nationwide Platforms is the UK's market leader in powered access, operating a fleet of 13,500 machines from 32 depots nationwide. We employ 1,100 staff and are committed to diversity, inclusion, health, and safety, exemplified by our “Your Safety, Our Priority” programme.

For more information, contact the Recruitment Team at 01455 206808 or [emailprotected]