Fleet Coordinator

Dexters; Teddington; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in property management is seeking a dedicated Fleet Operations Assistant to support their Head of Fleet Operations. The role focuses on assisting with vehicle sourcing, maintaining records, and supporting drivers with maintenance issues. Candidates should possess strong customer service skills and a desire to grow in Fleet Management.

Qualifications

• Competent computer skills and knowledge of Word & Excel including mail merge.
• Desire to develop a career in Fleet or Facilities Management.
• Confident to drive a variety of vehicles within Greater and Central London.

Responsibilities

• Support Head of Fleet Operations sourcing of vehicles.
• Arrange repairs/quotations and manage vehicle records.
• Provide administrative support to the HR team.

Skills

Customer Service

Organization

Diligence

Flexibility

Cost Focused

Job description

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• Support Head of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns
• Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate
• Work with Directors to source parking spaces as appropriate ensuring a low cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits.
• Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s
• Maintain Drivers Matrix and files conducting fleet audit, ensure own user drivers have appropriate insurance cover
• Process PCN’s ensuring accurate records are kept and flagging concerns to Directors
• Support and advise drivers on maintenance issues
• Provide administrative support to the HR team during periods of annual leave and as necessary
• Vehicle spot checks – offsite visits to offices

Requirements:

• Competent computer skills and knowledge of word & excel including mail merge
• A desire to develop a career in Fleet or Facilities Management
• Ability to drive, clean driving license. Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London.
• Company knowledge advantageous but not essential

Skills:

• Strong customer service skills with a nothing is too much trouble mindset
• Organised, methodical and diligent
• Willingness to learn new skills and increase knowledge
• Able to work under pressure
• Cost focused
• Professional approach
• High level of confidentiality, act discreetly where appropriate
• Flexible/Team player

Key Responsibilities:

• Support Head of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns
• Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate
• Work with Directors to source parking spaces as appropriate ensuring a low cost approach by sourcing privately where possible. Manage relationships with local authorities to ensure all vehicles have necessary permits.
• Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s
• Maintain Drivers Matrix and files conducting fleet audit, ensure own user drivers have appropriate insurance cover
• Process PCN’s ensuring accurate records are kept and flagging concerns to Directors
• Support and advise drivers on maintenance issues
• Provide administrative support to the HR team during periods of annual leave and as necessary
• Vehicle spot checks – offsite visits to offices

Requirements:

• Competent computer skills and knowledge of word & excel including mail merge
• A desire to develop a career in Fleet or Facilities Management
• Ability to drive, clean driving license. Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London.
• Company knowledge advantageous but not essential

Skills:

• Strong customer service skills with a nothing is too much trouble mindset
• Organised, methodical and diligent
• Willingness to learn new skills and increase knowledge
• Able to work under pressure
• Cost focused
• Professional approach
• High level of confidentiality, act discreetly where appropriate
• Flexible/Team player

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