Transport Fleet Administrator

STATOM Group Ltd; Grays; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company focused on fleet operations is seeking a detail-oriented Transport Fleet Administrator to support their team. This role involves managing driver files, coordinating vehicle allocations, and ensuring compliance with maintenance standards. The successful candidate will enjoy a range of employee benefits including medical insurance and a generous pension scheme.

Benefits

Death in Service Benefit

Private Medical Insurance

Pension Scheme

22 days annual leave + Bank Holidays

Benefit Portal Access

Qualifications

• Previous experience with Fleet and vehicle operations required.
• Computer literate with strong Microsoft Office knowledge.
• Ability to work independently and under pressure.

Responsibilities

• Maintain driver files and monitor licence expiry dates.
• Coordinate vehicle handovers and allocations using hire software.
• Monitor vehicle defects and manage planned maintenance.

Skills

Organisational Skills

Communication

Problem-solving

Attention to Detail

Tools

Microsoft Office

Fleet Management Systems

Telematics Software

Job description

We are seeking a proactive and detail-oriented Transport Fleet Administrator to join the friendly Statom Plant team

Location Thurrock (relocating to Barking within the next 12 months)

Working Hours Monday to Friday 08:00 to 17:00

Key responsibilities

• Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software
• Monitor licence expiry dates and endorsements
• Coordinate driver onboarding process, training requirements, medical checks
• Vehicle handovers (issues/returns)
• Allocation of vehicles/assets to drivers and job sites using hire software
• Monitoring of vehicle defects submitted by drivers and taking appropriate action
• Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime
• Monitor service records and maintain maintenance logs to ensure compliance with legislation
• Road sweeper allocation as requested by job sites (internal and external)
• Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc
• Generating reports as requested and required
• Uploading costs from invoices to FM system for accurate maintenance records
  
  

Requirements

Experience & skills required

Essential

• Previous experience with Fleet and vehicle operations/requirements
• Computer literate with knowledge of Microsoft Office products (word/excel etc
• Strong organisational and multitasking skills
• Ability to work independently and to demonstrate proactive problem-solving skills
• Excellent communication skills
• High attention to detail
• Ability to work effectively within a team, independently and under pressure
  
  

Desired

• Understanding of the construction industry
• Knowledge of Fleet Management and Hire Management systems (training will be given)
• Previous experience with telematics software
• Knowledge of FORS requirements
  
  

Benefits

Employee Benefits

As part of your PAYE contract you will receive a comprehensive benefits package designed to support

• Death in Service Benefit - 3x annual salary payout to your beneficiaries
• Private Medical Insurance - Inclusive of pre-existing conditions (subject to provider terms)
• Benefit Portal Access - Discounts on a wide range of products and services
• Pension Scheme
• 22 days annual leave + Bank Holidays