Fleet Coordinator

Cunningham Contracts; Newry; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

31 days Annual Leave

Life Assurance Policy

Pension Scheme

Employee Assistance Programme

Flexible Working Policy

Wellbeing Events

Company Occupational Health

Social Events

Team Development Days

Ongoing Training & Development

Career pathways

Job summary

Cunningham Contracts Ltd invites applications for an experienced Fleet Coordinator based in Newry, NI. The role covers day-to-day fleet management across Northern Ireland and the Republic of Ireland, ensuring vehicles are maintained, compliant and available to support operations.

You will monitor utilisation, maintain records, coordinate servicing and supplier liaison, and help drive cost efficiencies in a fast-paced construction environment. Full UK driving licence is required.

Qualifications

• Minimum of 3 years' experience in a fleet coordination, fleet administration or fleet management role.
• Experience managing commercial vehicle fleets.
• Strong understanding of vehicle compliance requirements, servicing schedules and fleet administration.
• Excellent organisational and planning skills with strong attention to detail.
• Proficient in Microsoft Office, particularly Excel.
• Strong communication and stakeholder management skills.
• Ability to prioritise workload and work effectively in a fast-paced environment.
• Full UK driving licence.

Responsibilities

• Coordinate day-to-day management of the company fleet to keep vehicles operational, maintained and available to support business needs.
• Monitor vehicle utilisation and work with operational teams to maximise fleet efficiency.
• Maintain accurate fleet records including vehicle specs, registrations, servicing history and documentation.
• Ensure fleet vehicles comply with NI and ROI regulations.
• Coordinate servicing, inspections, MOTs, CVRTs, road tax, insurance and breakdown cover.
• Manage driver licence checks and maintain driver records.
• Schedule preventative maintenance to minimise downtime.
• Coordinate repairs with approved suppliers and track defects to resolution.
• Liaise with dealerships, maintenance providers, hire companies and other fleet suppliers.
• Obtain quotations and ensure value for money in fleet services.
• Support vehicle procurement, replacement programmes and expansion activities.
• Monitor fleet expenditure and produce regular reports on performance, compliance and costs.
• Respond to fleet queries and assist in incident investigations and insurance claims.
• Support implementation of fleet management systems and processes.

Skills

Organisational skills

Planning

Communication

Stakeholder management

Excel

Microsoft Office

Attention to detail

Workload prioritisation

Education

Full UK driving licence

Tools

Fleet management systems

Telematics/vehicle tracking

Job description

We are Cunningham. Founded in 2006, Cunningham is one of the UK's and Europe's leading construction companies. With extensive operations across multiple markets, we have built a strong reputation for innovation, quality, and safety, delivering successful projects through a proactive, collaborative approach.

Our expertise spans a diverse range of sectors, including Mission Critical & Life Sciences, Education, Healthcare, Fit Out, Residential, and Civils & Structural projects.

Today, Cunningham employs more than 280 professionals across offices in Ireland, Germany, and the UK. Working in partnership with our clients, we unlock the full potential of every project, transforming ambitious visions into successful outcomes while creating exciting opportunities for our people.

At Cunningham you will be given the opportunity to excel in your career. Our people set us apart, and that’s why we invest in your journey from day one. Your expertise, ambition, and commitment will be recognised and rewarded as you build a successful career with us.

Due to continued growth, we are seeking an experienced and proactive Fleet Coordinator to join our Head Office team in Newry.

The successful candidate will be responsible for the day-to-day coordination and management of the company's vehicle fleet across Northern Ireland and the Republic of Ireland. Working closely with operational teams, drivers, suppliers and management, you will ensure that all vehicles are maintained to the highest standards, remain compliant with all relevant legislation, and are available to support operational requirements.

This is an excellent opportunity for someone with previous fleet management or fleet coordination experience who enjoys working in a fast-paced construction environment.

REPORTING TO:

Office Manager

LOCATION:

Based in Newry, Co. Down

CONTRACT TYPE:

Full Time, Permanent

HOURS:

Monday – Friday 40 hours per week with early finish on Fridays

Role Responsibilities

Fleet Management

• Coordinate the day-to-day management of the company fleet, ensuring vehicles are operational, maintained and available to support business needs.
• Monitor vehicle utilisation and work with operational teams to maximise fleet efficiency.
• Maintain accurate fleet records including vehicle specifications, registrations, servicing history and documentation.

Compliance & Vehicle Administration

• Ensure all fleet vehicles remain compliant with relevant Northern Ireland and Republic of Ireland regulations.
• Coordinate and monitor vehicle servicing, inspections, MOTs, CVRTs, road tax, insurance and breakdown cover.
• Manage driver licence checks and maintain accurate driver records.
• Ensure all vehicle documentation is current and readily available for audit purposes.

Maintenance & Repairs

• Schedule preventative maintenance programmes to minimise vehicle downtime.
• Coordinate repairs and defect rectification with approved suppliers and service providers.
• Track outstanding vehicle defects and ensure timely resolution.

Supplier & Contractor Management

• Liaise with dealerships, maintenance providers, vehicle hire companies and other fleet suppliers.
• Obtain quotations and ensure value for money when procuring fleet-related services.
• Support vehicle procurement, replacement programmes and fleet expansion activities.

Cost Control & Reporting

• Monitor and analyse fleet-related expenditure including servicing, repairs, fuel, hire and maintenance costs.
• Produce regular management reports on fleet performance, compliance and expenditure.
• Identify opportunities for cost savings and operational improvements.

Operational Support

• Respond to fleet-related queries from operational teams and drivers.
• Assist in the investigation and administration of vehicle incidents, damage reports and insurance claims.
• Support the implementation of fleet management systems and processes

The Candidate

Qualifications & Experience:

• Minimum of 3 years' experience in a fleet coordination, fleet administration or fleet management role.
• Experience managing commercial vehicle fleets.
• Strong understanding of vehicle compliance requirements, servicing schedules and fleet administration.
• Excellent organisational and planning skills with strong attention to detail.
• Proficient in Microsoft Office, particularly Excel.
• Strong communication and stakeholder management skills.
• Ability to prioritise workload and work effectively in a fast-paced environment.
• Full UK driving licence.

Desirable Criteria

• Experience within the construction, engineering, utilities or transport sectors.
• Knowledge of fleet operations across both Northern Ireland and the Republic of Ireland.
• Experience using fleet management, telematics or vehicle tracking systems.
• CPC or transport compliance knowledge.
• Experience coordinating vehicle procurement and replacement programmes.

Personal Attributes

• Highly organised and self-motivated.
• Proactive and solution focused.
• Strong commercial awareness.
• Ability to build effective working relationships with drivers, suppliers and operational teams.
• Committed to maintaining high standards of compliance and safety.

Benefits

As part of the Cunningham team, you will be offered the following employee benefits in addition to your market leading salary:

• 31 days Annual Leave
• Life Assurance Policy
• Pension Scheme
• Employee Assistance Programme
• Flexible Working Policy
• Wellbeing Events
• Company Occupational Health
• Social Events
• Team Development Days
• Ongoing Training & Development
• Bespoke career pathways
• Support for Chartership Pathways
• State-of-the-­art office facilities
• On‑Site Car Parking
• Professional Membership Support
• Branded clothing

Cunningham is an equal opportunities employer and we welcome applications from all suitably qualified persons.