Document Controller

Cunningham Contracts Ltd; Newry; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

31 days Annual Leave

Pension Scheme

Flexible Working Policy

Company Occupational Health

Team Development Days

Bespoke career pathways

State-of-the-art office facilities

Professional Membership Support

Branded clothing

On-Site Car Parking

Support for Chartership Pathways

Ongoing Training & Development

Social Events

Wellbeing Events

Employee Assistance Programme

Life Assurance Policy

Job summary

Cunningham Contracts Ltd, HQ Newry, is seeking an experienced QA Engineer to join our document control team on a full-time basis. The role focuses on maintaining accurate records, managing the online Document Management System, and ensuring ISO QA compliance across projects.

You will administer access, support staff, and help produce H&S and O&M documentation for handover, while maintaining confidentiality and strict control of sensitive information.

Qualifications

• A minimum of 3 experience in a similar Document Control role.
• Strong IT skills, to include working knowledge of MS Office.
• Experience with using a Document Management System would be an advantage.
• Strong attention to detail, organisational skills, and ability to manage multiple work fronts.
• Comfortable working in a fast-paced, technically complex, and deadline-driven project environment.

Responsibilities

• Provide support to the Document Control Manager to ensure that the Document Control department maintain accurate records and copies of company documentation, either electronically or had copies.
• Maintain the online Document Management System, ensuring all protocols are followed in relation to relevant ISO standards and QA policies and procedures.
• Act as an Administrator in relation to the online Document Management System.
• Control access to files and documents on the online Document Management System, ensuring individuals are only granted access to materials relevant to their job role.
• Check documents received from internal and external parties to ensure compliance with our QA requirements.
• Ensure all project information is up to date and distributed to relevant recipients. Managing both hard copy and electronic versions of information as required.
• Issue and receipt of documentation to the client’s CDE and subsequent upload to VFP.
• Assisting employees with accessing documents through our document management system.
• Assist in the production of H&S File and O&M Manuals and any other documentation for project handover.
• Maintaining the security of confidential documents.
• Ensuring the secure destruction and disposal of sensitive documents.
• Maintain confidentiality around commercially sensitive information and terms of agreement.
• Assist with production of reports and documents as required.
• Provide training to all new employees in the business on the use of the online Document Management System.

Skills

Document Control

MS Office

Attention to detail

Tools

Document Management System

Job description

We are Cunningham. Founded in 2006, Cunningham is one of the UK's and Europe's leading construction companies. With extensive operations across multiple markets, we have built a strong reputation for innovation, quality, and safety, delivering successful projects through a proactive, collaborative approach.

Our expertise spans a diverse range of sectors, including Mission Critical & Life Sciences, Education, Healthcare, Fit Out, Residential, and Civils & Structural projects.

Today, Cunningham employs more than 280 professionals across offices in Ireland, Germany, and the UK. Working in partnership with our clients, we unlock the full potential of every project, transforming ambitious visions into successful outcomes while creating exciting opportunities for our people.

At Cunningham you will be given the opportunity to excel in your career. Our people set us apart, and that’s why we invest in your journey from day one. Your expertise, ambition, and commitment will be recognised and rewarded as you build a successful career with us.

We are currently seeking an experienced and talented QA Engineer to join our high performing team.

REPORTING TO: Document Control Manager

LOCATION: HQ, Newry

CONTRACT TYPE: Full-Time, Permanent

Hours: Monday-Friday (40 hour Week)

Role Responsibilities

• Provide support to the Document Control Manager to ensure that the Document Control department maintain accurate records and copies of company documentation, either electronically or had copies.
  
• Maintain the online Document Management System, ensuring all protocols are followed in relation to relevant ISO standards and QA policies and procedures.
  
• Act as an Administrator in relation to the online Document Management System.
  
• Control access to files and documents on the online Document Management System, ensuring individuals are only granted access to materials relevant to their job role.
  
• Check documents received from internal and external parties to ensure compliance with our QA requirements.
  
• Ensure all project information is up to date and distributed to relevant recipients. Managing both hard copy and electronic versions of information as required.
  
• Issue and receipt of documentation to the client’s CDE and subsequent upload to VFP.
  
• Assisting employees with accessing documents through our document management system.
  
• Assist in the production of H&S File and O&M Manuals and any other documentation for project handover.
  
• Maintaining the security of confidential documents.
  
• Ensuring the secure destruction and disposal of sensitive documents.
  
• Maintain confidentiality around commercially sensitive information and terms of agreement.
  
• Assist with production of reports and documents as required.
  
• Provide training to all new employees in the business on the use of the online Document Management System.
  

The Candidate

Qualifications & Experience:

• A minimum of 3 experience in a similar Document Control role.
• Strong IT skills, to include working knowledge of MS Office.
• Experience with using a Document Management System would be an advantage.
  
• Strong attention to detail, organisational skills, and ability to manage multiple work fronts.
• Comfortable working in a fast-paced, technically complex, and deadline-driven project environment.,

Skills & Attributes:

• The ability to work as part of cross-functional teams.
• Excellent communicator, with ability to convey complex information well.
• The ability to create and maintain good working relationships with colleagues and clients.
• Highly organised in relation to management of tasks and deadlines.
• Good attention to detail.
• Troubleshooting and problem-solving skills.

Benefits

As part of the Cunningham team, you will be offered the following employee benefits in addition to your market leading salary:

• 31 days Annual Leave
• Pension Scheme
• Flexible Working Policy
• Company Occupational Health
• Team Development Days
• Bespoke career pathways
• State-of-the-art office facilities
• Professional Membership Support
  
• Branded clothing
• On-Site Car Parking
• Support for Chartership Pathways
• Ongoing Training & Development
• Social Events
• Wellbeing Events
• Employee Assistance Programme
• Life Assurance Policy

Cunningham is an equal opportunities employer and we welcome applications from all suitably qualified persons.