Fleet Coordinator

Core Highways; High Wycombe; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Life assurance

Health Plan

Enhanced maternity pay

33 days holiday per year

Employee Assistance Program

Wellbeing App

CPD support

Job summary

Core Highways is seeking a Fleet Coordinator to be based in Milton Keynes on a hybrid basis with one day per week from home. You will report to the Assistant Fleet Manager and manage driver data, asset coordination, and fleet-related processes.

The role emphasizes accuracy, organisation, and supplier collaboration, with responsibilities spanning license checks, telematics, incident support, and reporting. A competitive benefits package accompanies the role.

Qualifications

• Experience within a fleet, hire or transport background desirable.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Able to work to tight deadlines.
• Good customer service skills.
• Competent and experienced in MS Office applications, especially Excel and Outlook.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy in data entry and reporting.

Responsibilities

• Manage the addition, removal, and transfer of drivers across systems (Internal License Check, Samsara, W20 hours).
• Review driving license risk decisions, maintain eyesight checks, and ensure completion of FORS mandatory training.
• Manage telematics system, track unit installations and health of system, address system alerts, replace faulty equipment, reconcile invoices.
• Retrieve and supply footage for police, insurers, and solicitors while collaborating with supply chain on active incidents.
• Manage / Triage Holman authorisation requests, investigate no-show charges operational teams and suppliers.
• Monitor VOR assets and work with suppliers and operational teams to minimise downtime.

Skills

Organisational skills

Customer service

MS Excel

MS Outlook

Communication skills

Attention to detail

Tools

Samsara

Job description

Core Highways are a leading provider of temporary traffic management, barrier solutions and events signage. People are the heart of our business. We recognise each and every individual’s value and commitment and we know that the success of our business is only made possible by the drive and enthusiasm of our people.

As a nationwide business, we have a number of fulfilling roles and we're often looking to expand our teams as we continue to grow.

We currently have a vacancy for a Fleet Coordinator to be based in our Milton Keynes office on a Hybrid basis with 1 day per week from home.

Reporting in to our Assistant Fleet Manager, this role will be responsible for managing driver data and asset co-ordination.

Responsibilities:

• Manage the addition, removal, and transfer of drivers across systems (Internal License Check, Samsara, W20 hours).
• Review driving license risk decisions, maintain eyesight checks, and ensure completion of FORS mandatory training.
• Manage telematics system, track unit installations and health of system, address system alerts, replace faulty equipment, reconcile invoices.
• Retrieve and supply footage for police, insurers, and solicitors while collaborating with supply chain on active incidents.
• Manage / Triage Holman authorisation requests, investigate no-show charges operational teams and suppliers.
• Monitor VOR assets and work with suppliers and operational teams to minimise downtime.
• Scrutinise fuel usage for anomalies (premium fuel use, theft), manage fuel card additions/removals, and generate fuel KPI/utilisation reports.
• Process penalty charge notifications ensuring accurate records are made and internal teams are notified accordingly.
• Monitor and review active total loss claims and oversee post-collision reporting and manage insurance invoice queries.
• Handle third-party damage claims (signage, property, vehicles), public complaints, and negotiate insurance settlement payments.
• Maintain monthly and ad-hoc reports for fleet utilisation, idling, and driver performance.
• Assist in other areas of the fleet department as required.

Knowledge, Skills and Experience:

• Experience within a fleet, hire or transport background is desirable.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Able to work to tight deadlines.
• Good customer service skills.
• Competent and experienced in use of MS Office applications, especially Excel and Outlook.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy in data entry and reporting.

What we offer:

• Competitive salary of between £28,000 - £30,000
• Pension scheme
• Life assurance
• HSF Health Plan
• Enhanced maternity pay
• 33 days holiday per year - Inclusive of bank holidays
• Employee Assistance Program - providing free 24/7, professional and confidential advice on any issue both personal and work related
• Free Wellbeing App - access to the latest in wellbeing support for example, virtual fitness programs, help to stop smoking etc.
• CPD: support and training to develop your career and skills

We are an equal opportunities employer and are proud to be signatories to the Care Leavers Covenant and the Armed Forces Covenant.

As a Disability Confident Employer, we recognise that everybody is different and strive to harness those differences to create an inclusive environment where individuals feel valued, their talents are recognised and they are given every opportunity to develop their full potential.