Fleet Coordinator

Hollybank Trustees Ltd; Maidstone; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Annual Leave Entitlement: 33 days per年

Group Pension Scheme

Free Eyesight test

Company Funded Health Cash Plan

Remote GP Access

24/7 EAP Service

Discounted Gym Membership

Better BJF Initiative

Employee Referral Scheme

Job summary

BJF Group is seeking a Fleet Coordinator to oversee and manage the company’s vehicles and drivers from its Maidstone operations. You will ensure vehicles are safe, well-maintained, scheduled, and used efficiently, while monitoring fuel costs and ensuring legal and safety compliance.

Key duties include vehicle allocation, maintenance planning, driver onboarding, licence checks, and reporting on fleet performance and CO2 emissions. A strong focus on cost control and safety culture is essential.

Qualifications

• Proven experience in fleet management or transport operations.
• ,

Responsibilities

• Monitor daily fleet availability and ensure vehicles are fit and available for operational requirements.

Job description

Location: On site / Maidstone, UK
job type: Permanent / Full-time
Sector and subsector: Operations | Fleet Services
Salary: Negotiable salary

Company Description

BJF Group is a leading multidiscipline Main Contractor based across the UK, specialising in delivering high quality construction projects across various sectors priding ourselves of our reputation for excellence and attention to detail.

Currently recruititng a Fleet Coordinator who will be responsible for overseeing and managing a company’s vehicles and drivers. Their duties include ensuring vehicles are safe, well-maintained, properly scheduled, and used efficiently. They also monitor fuel costs, arrange repairs, manage driver performance, and make sure the fleet follows legal and safety requirements.

Position

The Fleet Coordinator will be resbsoniblr for ensuring vehicles are available, fit for purpose, compliant and efficiently utilised. The role covers vehicle allocation, maintenance, servicing, inspections, repairs and replacement planning, together with driver onboarding, licence compliance, training, performance and wellbeing. The role has significant responsibility for transport compliance, risk management and driver safety, working closely with SHEQ on fleet safety policies. Day to day, you would be responsible for:

• Monitoring daily fleet availability and ensure vehicles are fit, safe and available for operational requirements and promote safe driving practices and maintain a strong driver safety culture.
• Managing vehicle allocation, utilisation and availability across the business
• Coordinate vehicle servicing, maintenance, inspections, repairs and MOT requirements.
• Respond to vehicle breakdowns, defects and operational issues, minimising vehicle downtime along with reporting and follow-up of vehicle incidents and accidents, ensuring appropriate actions are completed.
• Maintain accurate fleet, vehicle and driver records and ensure audit trails are up to date.
• Conduct regular driver licence checks and manage driver compliance requirements.
• Manage driver onboarding, induction, training and ongoing development such as awareness of changes to transport legislation, regulations, industry guidance and best practice.
• Monitor fleet performance indicators, including availability, utilisation, fuel efficiency, maintenance compliance, downtime, driver infringements, accident rates and CO₂ emissions.
• Monitor fleet expenditure and identify opportunities for efficiency and cost savings.

Requirements

• Proven experience in fleet management or transport operations.
• Strong knowledge of fleet legislation, transport regulations and compliance requirements.
• Good understanding of MOTs, vehicle inspections, taxation, servicing and maintenance requirements.
• Knowledge of driver licensing requirements and driver compliance.
• Understanding of the Highway Code and relevant transport legislation and guidance.
• Experience managing vehicle maintenance, repairs and managing external suppliers, contractors and service providers.to help minimise vehicle downtime.
• Experience using fleet management, telematics or vehicle tracking systems.
• Awareness of environmental considerations, including electric vehicles, alternative fuels and carbon reduction.

Rewards

• Annual Leave Entitlement: 33 days per annum (inclusive of bank holidays)
• Group Pension Scheme: Provided by Royal London to save for your future.
• Free Eyesight test: Specsavers
• Company Funded Health Cash Plan: helping you spread the cost of essential healthcare like, trips to the dentist.
• Remote GP Access: speedy access to a GP by telephone or online plus electronic prescriptions
• 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it.
• Discounted Gym Membership at more than 3,000 gyms across the UK.
• Better BJF Initiative: wellbeing and mental health champions readily available at work.
• Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire.

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical beliefs; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.