Fleet Coordinator

Nottingham City Council; East Midlands; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

26 days annual leave + bank holidays

Pension scheme 17.9%

Smart Working

Health & wellbeing benefits

Discounted memberships

Job summary

Nottingham City Council is seeking a Fleet Coordinator to join the Fleet Services team and keep workshops, vehicles and customers moving. You will coordinate bookings, schedules and invoicing while supporting DVSA MOT admin and supplier liaison.

The role requires strong organisational and customer service skills, IT proficiency, data accuracy and the ability to work in a busy, commercial environment. A full driving licence is essential, with on-site work at Eastcroft/Woolsthorpe Depots.

Qualifications

• The ideal candidate will have strong organisational and customer service skills.
• Good IT, communication and numeracy skills.
• A high level of accuracy when working with data.
• Experience of customer service in a busy environment.
• Experience of raising invoices and purchase orders.
• Experience of working in a commercial environment.
• Knowledge of booking or fleet management systems.
• The ability to work effectively as part of a team.
• A full driving licence.

Responsibilities

• Booking and organising workshop jobs and helping plan workshop capacity.
• Coordinating MOT tests, servicing and repair bookings.
• Creating and maintaining vehicle, plant and equipment servicing schedules.
• Creating, updating and progressing workshop jobs so they are ready to be closed and billed.
• Raising invoices and purchase orders.
• Providing professional customer service by telephone, email and face-to-face.
• Coordinating pool and hire vehicle bookings, collections and returns.
• Supporting DVSA MOT administration.
• Liaising with suppliers and arranging subcontract work.
• Supporting fleet compliance, vehicle preparation, fuel and vehicle cleaning activities.

Skills

Organisational skills

Customer service

IT skills

Numeracy

Data accuracy

Invoicing

Purchase orders

Commercial environment

Fleet management systems

Teamwork

Full driving licence

Job description

Working Hours: Monday to Friday, 06:00–14:00 and 10:00–16:00 (weekly rota)

Worker Type: Onsite Worker

Salary: Starting salary £29,542 (Level one) to £32,046 (Level four) per annum (pro-rata for part-time)

Location: Eastcroft Depot, London Road, Nottingham, NG2 3AH

We’ve got an exciting opportunity available for talented individuals to join our workforce - perhaps this is the opportunity you’ve been looking for? Read on to find out more…

Working for Nottingham City Council has great benefits. As well as competitive pay, great leave entitlement and access to a generous pension scheme, we strive to create an innovative, inclusive and progressive work culture where everyone is supported to do and be their very best.

In return, we are looking for people like you - people who are innovative, driven and committed to serving and improving Nottingham. So, if you are passionate about making a difference to the lives of those who live and work in our city, we want to hear from you.

* You can read more about the different benefits offered to colleagues working for Nottingham City Council here .

About the Role

We have an exciting opportunity to join Nottingham City Council’s Fleet Services team as a Fleet Coordinator, helping to keep our workshops, vehicles and customers moving.

This is much more than an office-based administration role. You’ll be at the heart of our busy fleet operation, supporting our Eastcroft and Woolsthorpe workshops and working with a wide range of internal and external customers.

The role includes:

• Booking and organising workshop jobs and helping plan workshop capacity
• Coordinating MOT tests, servicing and repair bookings
• Creating and maintaining vehicle, plant and equipment servicing schedules
• Creating, updating and progressing workshop jobs so they are ready to be closed and billed
• Raising invoices and purchase orders
• Providing professional customer service by telephone, email and face-to-face
• Coordinating pool and hire vehicle bookings, collections and returns
• Supporting DVSA MOT administration
• Liaising with suppliers and arranging subcontract work
• Supporting fleet compliance, vehicle preparation, fuel and vehicle cleaning activities

About You

We’re looking for someone who is organised, accurate, proactive and customer-focused, with the ability to manage competing priorities in a busy operational environment.

The ideal candidate will have:

• Strong organisational and customer service skills
• Good IT, communication and numeracy skills
• A high level of accuracy when working with data
• Experience of customer service in a busy environment
• Experience of raising invoices and purchase orders
• Experience of working in a commercial environment
• Knowledge of booking or fleet management systems
• The ability to work effectively as part of a team
• A full driving licence

The role supports operations at both Eastcroft and Woolsthorpe Depots, and you will need to be willing to work at either depot or other sites when required.

You can find the job description for this post here .

At Nottingham City Council we believe that work is what you do, not where you do it. We offer different working arrangements, depending on the role, including hybrid working. Further information on Worker Types and what these mean in terms of how and where you work can be found on the additional information for applicants page.

Interviews will be held: TBC

If you have any technical issues when completing your application, please contact our Employee Service Centre: https://emss.org.uk/support

Thank you for your interest in working for Nottingham City Council. As one of the largest employers in Nottingham we offer a wide range of roles across a range of services. In return for your skill, drive and commitment to serving the people of Nottingham, we can help you to develop an exciting and rewarding career, with access to the following benefits.

In addition to working within a great team and a competitive salary you will have access to:

• 26 days annual leave (rising to 33 days after 5 years’ service)+ bank holidays with the ability to buy additional leave annually
• Access to a generous, defined benefit pension scheme offering17.9%
• Smart Working – to support your work life balance
• Health and wellbeing benefits including access to our Employee Assistance Programme
• Discounted membership at selected local sports and fitness centres, cinema, shopping and much more!

Nottingham City Council is committed to recruiting a talented workforce that reflects the communities we serve. We are a fair, inclusive and Disability Confident Employer, welcoming applications from people of all backgrounds, identities and abilities. We recruit for diversity and value difference.

If you are a disabled candidate and wish to be considered under our Guaranteed Interview Scheme, please indicate this within your application. We are committed to making reasonable adjustments throughout the recruitment process and employment journey.

We are proud signatories of the Armed Forces Covenant and welcome applications from serving personnel, veterans, reservists and military families.

We particularly want to hear from you if you are from Minority Ethnic communities, identify within the LGBTQ+ community, or are disabled. These groups are currently underrepresented in our workforce, and we are committed to better reflecting the communities we serve.

We are supportive of flexible working arrangements wherever possible and encourage candidates to discuss this with us during the recruitment process.

• Job Identification 8979
• Posting Date 10/30/2026, 11:14 AM
• Locations London Road, Nottingham, NG2 3AH, GB