Fleet & Business Services Administrator - 3 Month Contract

Zohorecruit; Wakefield; On-site; GBP 24,000 - 28,000; Full time

Job summary

Civic Recruitment Limited in Wakefield is seeking a proactive Business Services Officer on a 3 Month Contract to provide comprehensive administrative support across Fleet, Committee, and Business Services. The role manages YPO's vehicle schemes and coordinates travel, PO processing, and diary management for senior leadership.

The ideal candidate will show strong organisation, attention to detail and the ability to juggle multiple priorities within a collaborative team environment.

Qualifications

• Proven experience in administrative or business support roles.
• Strong organizational and time management capabilities.
• Exceptional attention to detail and record-keeping skills.
• Experience in maintaining accurate records and databases.
• Excellent communication and interpersonal skills.
• Ability to handle multiple priorities and meet deadlines.
• Proficient in IT, including Microsoft Office applications.
• Experience in engaging with internal and external stakeholders.
• Ability to work collaboratively within a team.
• Experience in managing vehicle, fleet, or lease schemes.
• Experience supporting senior managers or leadership teams.
• Familiarity with committee administration.
• Experience in raising purchase orders and processing invoices.
• Background in public sector or local government roles.

Responsibilities

• Oversee the administration of YPO's company car and lease vehicle schemes.
• Coordinate the ordering and allocation of vehicles.
• Ensure vehicle records and documentation are accurately maintained.
• Manage insurance documentation, service schedules, driver training records, accident reports, and fleet compliance requirements.
• Communicate with suppliers, leasing companies, and internal stakeholders.
• Organize and manage business travel arrangements.
• Process and raise purchase orders.
• Assist with meeting administration and coordination.
• Maintain precise records and filing systems.
• Aid in document preparation and distribution.
• Contribute to process improvements and service efficiency enhancements.
• Provide administrative assistance to Committee Services.
• Support diary management for the Senior Leadership Team.
• Arrange meetings and prepare necessary documentation.
• Record meeting actions and ensure follow-up tasks are completed.
• Collaborate with officers, elected members, and key stakeholders.
• Develop effective working relationships with internal colleagues, senior managers, suppliers, elected and external stakeholders.
• Address inquiries professionally and promptly.

Skills

Organizational skills

Time management

Record-keeping

Communication

IT proficiency

Stakeholder engagement

Fleet administration

Microsoft Office

Tools

Microsoft Office

Job description

Civic Recruitment Limited in Wakefield is seeking a proactive Business Services Officer on a 3 Month Contract to provide comprehensive administrative support across Fleet, Committee, and Business Services. The role manages YPO's vehicle schemes and coordinates travel, PO processing, and diary management for senior leadership.

The ideal candidate will show strong organisation, attention to detail and the ability to juggle multiple priorities within a collaborative team environment.