Fleet and Transport Administrator

Den Hartogh; Immingham; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Excellent pension and life assurance

25 days annual holiday

Cycle-to-work and Electric Car salary‑

Benefit Hub access and discounts

Help@Hand & EAP

Job summary

Den Hartogh Logistics in Immingham is seeking a Fleet and Transport Administrator to support daily fleet management, driver documentation, and compliance. You will work closely with the Operations Manager and contribute to a wide range of administrative tasks to keep the fleet compliant and efficient.

The role requires problem-solving, accuracy, and strong computer skills, with opportunities to pursue industry qualifications and professional development within a collaborative, safety‑driven team.

Qualifications

• Ability to solve problems quickly and effectively.
• Strong time management and organizational skills.
• Team player with a collaborative mindset.
• Confident, positive attitude.
• Proficient PC skills; able to learn new software quickly (Word, Excel, Outlook).
• Willingness to complete industry-related qualifications.

Responsibilities

• Book repairs, MOTs and servicing for the HGV fleet.
• Maintain records of maintenance, inspections, defects and repairs.
• Ensure driver documentation is captured, recorded and filed.
• Gather data for KPI completion.
• Create and control purchase order allocations.
• Manage stock levels for PPE and admin items.
• Maintain data integrity in in‑house systems.
• Complete admin tasks and reports as required.
• Prioritize health, safety and welfare of self and colleagues.
• Adopt and promote continuous improvement within the company.
• Communicate effectively at all levels.

Skills

Problem solving

Time management

Team player

Positive attitude

PC proficiency

MS Word

MS Excel

MS Outlook

Internet

Industry qualifications willingness

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Internet

Job description

Ambitious People Realising Creative Logistics Solutions.

Where will you be working?

Royal Den Hartogh Logistics is a leading logistics service provider for the chemical, gas, polymer, and food industries. Founded in 1920 in the Netherlands, our family‑owned company strongly focuses on safety and sustainability. Together with our customers and suppliers, we develop smart logistics solutions that contribute to a more efficient supply chain. We operate worldwide with 54 locations in 27 countries. Our team consists of over 2,600 employees, and we manage a modern fleet of 25,000 tank containers, 5,000 dry bulk containers and trailers, 575 tank trailers, and nearly 900 trucks.

The Role

We’re looking for a motivated and driven Fleet and Transport Administrator to join our Team in Immingham. In this role you will be part of the team responsible for the daily management and legal compliance of the fleet and drivers, supporting the Operations Manager in the operational needs of the business, providing a wide-ranging area of administration support.

As the Fleet and Transport Administrator, you will be responsible for maintaining accurate records to ensure compliance with statutory regulations and internal processes, providing detailed information when needed and maintaining accurate records. You will be communicating daily with colleagues at all levels so the ability to deliver and retain accurate information is key.

Your responsibilities will be:

• Book repairs, MOTs and servicing requirements for the HGV fleet
• Maintain accurate records of all maintenance, inspections, defects, and repairs carried out to the fleet and support the maintenance of all relevant legal documentation
• Ensure all driver documentation is captured, recorded and filed
• Gather and capture data for KPI completion
• Create and control purchase order allocation
• Manage stock levels for PPE and administrative items
• Maintain data integrity within in‑house systems
• Complete administrative tasks and reports as required
• Responsible for own health, safety, and welfare and that of colleagues in the workplace
• Understand, embrace, and apply the company culture of continuous improvement
• Communicate effectively and confidently at all levels

Successful candidates will have:

• The ability to problem‑solve, to think and react quickly
• Good time management skills
• Team player
• Confident, positive attitude
• Must be adept in the use of a PC, internet, and able to grasp new software applications easily. Able to use Microsoft Word, Excel, and Outlook to an intermediate level.
• Willingness to complete industry related qualifications

What we offer:

At Den Hartogh Logistics, we believe people are our greatest strength. When you join our team, you can expect:

• A culture built on trust, ownership, and responsibility, where your contributions truly matter.
• A dynamic and innovative work environment, with operational excellence, continuous improvement, and teamwork at its core.
• Opportunities for professional growth and personal development, supported by tailored training programmes.
• A competitive benefits package, including:
  • Excellent pension and life assurance schemes
  • 25 days annual holiday, plus opportunity to purchase additional days
  • Cycle-to-work and Electric Car salary sacrifice schemes
  • Access to our Benefit Hub for exclusive perks and discounts
  • Comprehensive Help@Hand support and Employee Assistance Programme
• A workplace that values ambition, innovation, and collaboration – while never losing sight of the importance of enjoying what we do.