Fleet Administrator (12 Month Maternity Cover)

Holman Enterprises; Coleshill Heath; Hybrid; GBP 17,000 - 28,000; Full time

Benefits offered by this job

26 days annual holiday entitlement (+

Group Personal Pension Plan

Death in Service insurance cover

Critical illness insurance cover

Free parking

Health cash plan

Profit Sharing Annual Bonus

Employee development support

Job summary

Holman UK is recruiting a Fleet Administrator (Maternity Cover) to join the Fines + Taxation Team in our Birmingham office near the NEC, with hybrid working after a 6-month probation and a 12-month contract paying circa £28,000 per year.

You will declare vehicles SORN on client request, manage V5C documents, post and file papers, and administer fuel card, fines, MID accounts, parking permits and toll accounts, while maintaining high accuracy under deadlines.

Qualifications

• Qualifications or knowledge around vehicle compliance requirements (advantageous).
• Experience in a similar role is preferred.
• Strong accuracy in document checks and data input.

Responsibilities

• Declare vehicles SORN at client's request and update Holman systems.
• Manage incoming V5C documents and escalate missing ones.
• Post documents via standard methods and record tracking numbers.
• Scan, tag, and file documentation including V5C, plating certificates, fines.
• Administer fuel card processes for clients as per agreed parameters.
• Administer fines processes for clients, including appeals where required.
• Add/remove vehicles from client MID accounts and audit accordingly.
• Administer parking permits and toll accounts with auditing.
• Oversee cherished plate retention and replacement plating certificates.
• Manage Fines & Taxation credit card reconciliation and write-offs.
• Perform other duties and special projects as assigned.

Skills

Vehicle compliance knowledge

Data entry accuracy

Communication skills

Ability to work to targets

Experience in similar role

Problem solving / initiative

Job description

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of these programs (programs may vary by country or worker type):Health InsuranceDental InsuranceLife and Disability InsuranceFlexible Spending and Health Savings AccountsEmployee Assistance ProgramRetirement PlanPaid Time OffTuition ReimbursementHere at Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That is why we are listening; open to learning new things - about each other and ourselves. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It is The Holman Way!We have an exciting opportunity that has arisen for a Fleet Administrator (Maternity Cover) to join our growing Fines + Taxation Team here at Holman UK. This role will be based out of our Birmingham office near the NEC, with the opportunity for hybrid working, following a 6-month probationary period, details of which will be discussed at interview. This is a temporary 12 month opportunity, and we are looking to pay circa £28,000 per annum.Key Responsibilities will include:Declare vehicles SORN at the client’s request, updating Holman systems to track SORN vehiclesManage incoming V5C documents, escalating any missing documents to relevant points of contactPost documents via predetermined postal methods, recording tracking number and costs as requiredScan, tag (to vehicle records) and file documentation including V5C’s, plating certificates, fine documentation etcAdministration of fuel card processes for clients as per agreed parametersAdministration of fines processes for clients, including appeals where required, as per agreed parametersAdding and removing vehicles from client MID accounts, auditing these as per agreed frequencyAdministration of parking permitsAdding and removing vehicles from client toll accounts, auditing these as per agreed frequencyAdministration of cherished plate retention and assignment processesAdministration of replacement plating certificate processesManage the Fines & Taxation credit card transaction reconciliation, initiating write off requests as requiredPerform all other duties and special projects as assigned.We are looking for candidates who have:Qualifications or good knowledge around vehicle compliance requirements (advantageous)Experience working within a similar role (preferred)The ability to assimilate, collate and record information, demonstrating a high degree of accuracy in performing routine document checks and data inputExperience of working within a pressurised environment, with the ability to remain calm, empathetic and professional in difficult situationsA proactive and committed attitude to finding a solution, with the ability to use initiative and common senseThe ability to adapt communication style to accommodate customers, colleagues, suppliers and other contacts with excellent questioning and listening skills and an ability to assimilate accurate informationExperience of and are comfortable with working to targets and deadlinesWhat’s in it for you?26 days annual holiday entitlement (+ 8 bank holidays) Jan - DecGroup Personal Pension PlanDeath in Service insurance coverCritical illness insurance coverFree parkingHealth cash planProfit Sharing Annual BonusPartners In Excellence rewards – Partner of the Quarter, Partner of the YearFree Breakdown cover (eligible employees – service related)Long Service Awards, Support for further education / employee development.If this sounds like the role for you then we look forward to welcoming your application!The need to know parts:You must have the right to remain and work in the UK.You must tell us about any previous convictions or cautions including any deemed as 'spent'. These will not necessarily exclude you from employment, but they must be declared at the point of application.Please also be aware we do not provide visa sponsorship for any of our positions advertised.We want to positively encourage differences within Holman UK and believe it is critical to our success as a company. Holman UK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills.We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to our business.#LI-HYBRIDHolman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What’s Right.Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.