Fleet Sales Administration

Lookers; Newcastle upon Tyne; Hybrid; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Competitive salary progression

Generous annual leave

Enhanced family leave

Techscheme discounts

Eyecare vouchers

Smart Health GP access

Dental insurance

Critical illness cover

MyView PayNow

Job summary

Lookers Volkswagen Newcastle is seeking a detail‑driven Fleet Administrator to join the busy Fleet Department. Permanent full time, Monday to Friday 08:30-17:00, with hybrid working option.

Salary £27,040 plus discretionary quarterly bonus. The role involves taxing and invoicing sold vehicles before delivery, assisting with vehicle orders, using the fleet management system, and supporting the Fleet Sales team to maintain a high level of service.

Responsibilities

• Taxing and invoicing all sold vehicles prior to customer delivery
• Support in the management and ordering of vehicles for customers
• Use the internal fleet management system and comply procedures when processing and managing customer orders
• Liaise with the Fleet Sales team to provide an excellent level of service and support.

Job description

About us :

We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Fleet Administrator

Location: Lookers Volkswagen Newcastle

Position: Permanent Full Time
Hours: Monday to Friday, 8:30am to 5:00pm (40 hours per week) Hybrid working available.
Salary: £27,040 plus discretionary quarterly bonus

We are looking for an organised and proactive Fleet Administrator to join our busy Fleet Department at Lookers Volkswagen Newcastle.

Your hours of work would be Monday to Friday 08:30 - 17:00. This is an excellent opportunity to kick start your automotive career while also reaping the benefits of working for a leading brand.

Our Fleet Administrators support the day to day running of our Fleet department with a high level of accuracy. They are knowledgeable and capable of working at pace while providing a first class level of service

Responsibilities

Taxing and invoicing all sold vehicles prior to customer delivery

• Support in the management and ordering of vehicles for customers
• Use the internal fleet management system and comply procedures when processing and managing customer orders
• Liaise with the Fleet Sales team to provide an excellent level of service and support.

About You

The successful candidate will be highly organised, have excellent attention to detail, and be confident communicating with both customers and colleagues. Previous administration experience is desirable, along with strong IT skills and the ability to manage multiple tasks effectively.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Optional critical illness cover for peace of mind during life’s most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application issuccessful,we will conduct relevant employment checks prior to you commencing employment with us.Thesewill includeverifying your recent employment, address, credit historyandastandardcriminal recordcheck. For roles that require you to drive, adriving licence checkwill also be carried out.Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Noticeso that you understand how we may collect and use your data.