Fleet Administrator

NG Bailey; Salford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic and growing team as a Fleet Administrator, where you will play a crucial role in managing the fleet and ensuring smooth operations. This position involves coordinating vehicle-related queries, maintaining the Telematic Tracking System, and generating reports for management. You will have the opportunity to build relationships with leasing companies while ensuring compliance with fleet management solutions. The company values inclusivity and offers a supportive environment for personal and professional growth. If you are detail-oriented and self-motivated, this role is an exciting opportunity to contribute to innovative projects within a reputable organization.

Benefits

Pension with employer contribution

Personal Wellbeing and Volunteer Days

Private Medical Insurance

Free 24/7 Employee Assistance Program

Flexible benefits (Dental Insurance, Gym Memberships, etc.)

Qualifications

• Experience in administration in an office or remote setting.
• Strong attention to detail and good communication skills.

Responsibilities

• Coordinate and administer company vehicles and fleet management.
• Liaise with vehicle service providers and maintain accurate records.

Skills

General administration experience

Attention to detail

Good English communication

Self-motivation

Education

AFP Fleet Vehicle Management or equivalent

Tools

Telematic Tracking System

Job description

31 January 2025

Fleet Administrator

Manchester – hybrid

Permanent

Salary + Benefits

Summary

We are currently seeking a Fleet Administrator to join a growing team. You will be responsible for the general co-ordination and administration of company vehicles and fleet across the Group. Your primary duties will be to act as a point of contact for all fleet-related queries as well as a liaison with vehicle service providers, whilst tracking and recording information appropriately.

Key Deliverables:

• Provide administrative support to ensure effective and efficient fleet management
• General administration and upkeep of the Telematic Tracking System
• Generating data/reports to send to line managers and analysts on a weekly/monthly basis
• Liaise with the leasing company daily to create a good working relationship and conduct review meetings with them with your line manager
• Ensure that the fleet management solutions are accurately maintained in terms of vehicle, additional equipment, location, cost center, key contact, supplier information, manufacturer terms and driver/user details as appropriate
• Control, payment and recharge of traffic offences and fines
• Keeping accurate records to include any relevant business cases and supporting documentation throughout the fleet process
• Update the MID (Motor Insurance Database) to ensure all vehicles are covered
• Other ad-hoc duties as required

What We’d Like You to Have:

• Previous general administration experience either in an office environment or remotely
• Thorough attention to detail
• Good English both written and verbal
• High level of self-motivation
• AFP Fleet Vehicle Management or equivalent – ideally

Benefits:

• Pension with employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit: Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes

Next Steps:

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.