Fleet Administrator

Rainbow Trust; Leatherhead; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Pension scheme 5% company contribution

Life assurance

Flexible working hours

25 days annual leave + public holidays

Employee Assistance Programme

Blue Light Card

Bike to work

Season ticket loan

Recruitment bonus

Training and development

Job summary

Rainbow Trust is seeking a Fleet Administrator to support the Finance and Operations Team in managing a fleet of around seventy vehicles across nine regional teams. The role involves assisting the Operations Manager with fleet-related tasks, maintaining vehicle reliability for family visits and hospital transport, and handling ad-hoc projects.

Training will be provided, and fleet experience is desirable but not required.

Qualifications

• Strong maths skills and numeracy.
• Excellent communication and planning abilities.
• Proficient in Microsoft Excel and MS Office suite.
• Experience in fleet administration is desirable but not required.

Responsibilities

• Support the Operations Manager in Fleet Management for Rainbow Trust.
• Coordinate fleet across nine regional teams to ensure reliability of vehicles.
• Assist with ad-hoc tasks and projects as workload requires.
• Act as main point of contact for vehicle issues and liaise with leasing and insurance companies.

Skills

Customer service

Attention to detail

Communication

Teamwork

Adaptability

Planning

Tools

Excel

MS Office

Job description

The Fleet Administrator will form a vital part of the Finance and Operations Team supporting the Operations Manager in the management of the Rainbow Trust fleet. Rainbow Trust operates a fleet of approximately seventy vehicles situated across our nine regional teams. It is vitally important that our Family Support Workers have a reliable vehicle for attending family visits and transporting families to hospital. In addition, the Fleet Administrator will be required to assist the Operations Manager with ad-hoc tasks/projects according to the workload. Full training will be provided and previous experience of managing a fleet is not required, although is desirable. A good level of maths, excellent communication, planning and Microsoft Excel skills are required to be successful in this role. This is an excellent opportunity to maintain a breadth of fleet administrator experience with increased responsibility. What we're looking for:

• Highly motivated and disciplined approach to work - good customer service with the ability to liaise with different stakeholders, manage workload effectively and respond well to change.
• A helpful and supportive team member - who can work collaboratively with others.
• A high level of attention to detail and accuracy - producing precise, high quality, consistent work to meet deadlines.
• Confident use of MS Office and extensive experience of Excel - you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.
• Applications will be particularly welcome from those who have experience of fleet administration - acting as the main point of contact for vehicle issues and liaising with leasing and insurance companies. Full training will be provided where required. Rainbow Trust Children's Charity enables families who have a child with a life-threatening or terminal illness to make the most of their time together, providing expert practical and emotional support where they need, it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that. We are proud to be a Best Companies Two-Star rated organisation, an outstanding place to work! As a Top 10 Charity, we have a range of fantastic benefits that we offer our employees, including:
• Pension scheme where we contribute 5% of your salary and you contribute at least 3%.
• A life assurance scheme for all employees which provides a death in service benefit of three times' basic pay.
• Flexible working hours to balance home and working life.
• 25 days of annual leave plus public holidays - rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 days to use in your 10th or 20th year of service (pro rata for part time).
• The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping.
• Time off in Lieu.
• Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand.
• Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year.
• Access to the Blue Light Card Scheme, and other rewards and discounts.
• Bike to work, season ticket loan and payroll giving schemes.
• A recommend a friend recruitment bonus scheme.
• Robust training and development programmes to support your learning and growth