Fleet Administrator

Wates Smartspace; Greater London; In loco; GBP 24.000 - 32.000; Tempo pieno

Descrizione del lavoro

Wates Smartspace in London’s Finsbury Park is seeking a highly organised Fleet Administrator to join our Fleet team. You will support day-to-day operations of a large vehicle fleet, keep records up to date and help ensure compliance and availability.

Working with drivers, suppliers and internal teams, you will manage servicing records, incidents and invoicing, maintain fleet databases and generate routine reports.

Competenze

• Strong organisational and data management skills.
• Excellent communication skills and confidence dealing with a variety of stakeholders.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• Ability to work accurately to deadlines in a busy environment.
• A proactive and solutions-focused approach to problem solving.

Mansioni

• Support the administration of vehicle servicing, maintenance and repair activities, ensuring records are accurately maintained and work is completed within agreed timescales.
• Process and record vehicle accident and incident information, maintaining accurate documentation and supporting investigations where required.
• Assist with hire vehicle administration, including booking requests, extensions, off-hires and invoice processing.
• Maintain fleet databases and systems, ensuring vehicle, driver and compliance records are always up to date.
• Monitor vehicle defects and liaise with suppliers to track repairs and minimise vehicle downtime.
• Process fleet-related invoices and support the accurate allocation of costs across business units.
• Handle day-to-day fleet enquiries from drivers, managers and suppliers, providing timely and professional support.
• Produce routine fleet reports and dashboards, highlighting outstanding actions and compliance requirements.
• Support telematics administration, including vehicle allocations, record updates and monitoring of driver-related alerts.
• Assist with damage recharge administration and payroll submission processes.
• Work with external suppliers to support service delivery and agreed service standards.
• Support vehicle compliance activities, including licence checks, driver documentation and vehicle records.

Conoscenze

Attention to detail

Stakeholder communication

Deadline management

Problem solving

Fleet knowledge (advantageous)

Formazione

GCSE English and Maths

Strumenti

Microsoft Excel

Microsoft Outlook

Fleet management systems (advantageous)

Descrizione del lavoro

Fleet Administrator

About the Role

We're looking for a highly organised and proactive Fleet Administrator to join our Fleet team in Finsbury Park. This is a fantastic opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and wants to build a career within fleet management.

Supporting the day-to-day operation of a large and diverse vehicle fleet, you'll play a key role in ensuring vehicles remain compliant, operational, and available to support business needs. Working closely with drivers, suppliers, business units and external fleet providers, you'll help maintain accurate records, coordinate fleet activities and provide excellent administrative support across the fleet function.

Key Responsibilities

• Support the administration of vehicle servicing, maintenance and repair activities, ensuring records are accurately maintained and work is completed within agreed timescales.
• Process and record vehicle accident and incident information, maintaining accurate documentation and supporting investigations where required.
• Assist with hire vehicle administration, including booking requests, extensions, off-hires and invoice processing.
• Maintain fleet databases and systems, ensuring vehicle, driver and compliance records are always up to date.
• Monitor vehicle defects and liaise with suppliers to track repairs and minimise vehicle downtime.
• Process fleet-related invoices and support the accurate allocation of costs across business units.
• Handle day-to-day fleet enquiries from drivers, managers and suppliers, providing timely and professional support.
• Produce routine fleet reports and dashboards, highlighting outstanding actions and compliance requirements.
• Support telematics administration, including vehicle allocations, record updates and monitoring of driver-related alerts.
• Assist with damage recharge administration and payroll submission processes.
• Work with external suppliers to support service delivery and agreed service standards.
• Support vehicle compliance activities, including licence checks, driver documentation and vehicle records.

About You

You'll be an organised administrator with excellent attention to detail and the ability to manage multiple priorities simultaneously.

We're particularly interested in candidates who can demonstrate:

• Previous administration experience within a fleet, transport, automotive, logistics or operational environment.
• Strong organisational and data management skills.
• Excellent communication skills and confidence dealing with a variety of stakeholders.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• The ability to work accurately to deadlines in a busy environment.
• A proactive and solutions-focused approach to problem solving.
• Experience using fleet management systems would be advantageous but is not essential.
• Basic vehicle or automotive knowledge would be beneficial.

What We're Looking For

• GCSE (or equivalent) in English and Maths.
• A team player with a positive, can-do attitude.
• Someone who thrives in a fast-paced environment and enjoys keeping things organised.
• A self-starter who takes ownership of their workload and continuously looks for ways to improve processes.

Why Join Us?

• Be part of a supportive and collaborative fleet team.
• Gain exposure to all aspects of fleet operations.
• Access opportunities to develop your skills and progress your career.
• Work within a large, established organisation focused on safety, compliance and continuous improvement.
• Competitive salary and benefits package.

Our commitments:

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. As we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail].