Fleet Administrator

Balance Innovations; Crickhowell; On-site; GBP 25,000 - 35,000; Full time

Job summary

Brink’s is seeking a Fleet Administrator to own the day-to-day processing of Penalty Charge Notices (PCNs) and to maintain accurate records. The role focuses on reducing costs through improved reporting and process improvements, working across operations, finance, and drivers.

You will analyze data to identify trends, investigate notices, and promote best practices while managing appeals where appropriate. The position requires excellent organisation, attention to detail, and MS Excel

Qualifications

• Experience in fleet administration or PCN management relevant to administrative work.
• Strong data interpretation and trend identification abilities.
• Excellent organisational skills with attention to detail and deadlines.
• Ability to manage multiple priorities and work to tight timelines.

Responsibilities

• Process incoming PCNs accurately and within required timescales.
• Maintain accurate and up-to-date records across internal systems.
• Investigate PCNs, reviewing supporting evidence and liaising with relevant stakeholders.
• Identify opportunities for appeals and manage the appeals process where appropriate.
• Ensure notices are paid within deadlines to avoid additional charges.
• Monitor outstanding PCNs and ensure timely follow-up.
• Analyse data to identify trends, recurring issues, and root causes.
• Produce reports highlighting key findings, risks, and improvement opportunities.
• Recommend and implement initiatives that reduce PCN volumes and associated costs.
• Build positive relationships with internal stakeholders to improve compliance and reduce future PCNs.

Skills

Fleet administration

PCN management

Data analysis

Stakeholder management

Organisational skills

Tools

Excel

Job description

About the Role

As Fleet Administrator, you will take ownership of the day‑to‑day administration of Penalty Charge Notices (PCNs), ensuring notices are processed accurately and efficiently while helping to reduce overall costs through improved reporting, investigation, and process improvements. You will work closely with colleagues across operations, finance, and drivers to identify trends, resolve issues, and promote best practice.

Key Responsibilities

• Process incoming PCNs accurately and within required timescales.
• Maintain accurate and up‑to‑date records across internal systems.
• Investigate PCNs, reviewing supporting evidence and liaising with relevant stakeholders.
• Identify opportunities for appeals and manage the appeals process where appropriate.
• Ensure notices are paid within deadlines to avoid additional charges.
• Monitor outstanding PCNs and ensure timely follow‑up.
• Analyse data to identify trends, recurring issues, and root causes.
• Produce reports highlighting key findings, risks, and improvement opportunities.
• Recommend and implement initiatives that reduce PCN volumes and associated costs.
• Build positive relationships with internal stakeholders to improve compliance and reduce future PCNs.

What We’re Looking For

• Previous experience in fleet administration, PCN management, or a similar administrative role.
• Strong analytical skills with the ability to interpret data and identify trends.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple priorities and work to deadlines.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong communication and stakeholder management skills.

Personal Qualities

• Proactive and solution‑focused approach.
• High levels of accuracy and accountability.
• Ability to work independently and take ownership of tasks.
• Adaptable and resilient in a fast‑paced environment.
• Continuous improvement mindset.

Why Join Us

This role offers the opportunity to make a real impact by helping the business improve processes, reduce costs, and create a more efficient approach to PCN management. If you’re someone who enjoys identifying solutions and delivering tangible results, we’d love to hear from you.

Brink’s is an equal‑opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, marital status, protected veteran status, sexual orientation, gender identity, genetic information, or history or any other characteristic protected by law. Brink’s is also committed to providing a drug‑free workplace.