Fleet Administrator

Culina Group; Appleton Thorn; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Annual Leave

Pension scheme

Life Assurance

Wellness programme

Eye care vouchers

Rewards & Recognition

Everyday discounts

Job summary

Stobart, part of the Culina Group, is recruiting a Fleet Administrator for the Appleton Thorn site. Hours are Monday to Friday, 8:00-17:00, with a salary up to £27,031 per year dependent on experience.

The role supports the Transport Department and Fleet Manager by handling fleet administration, tachograph data, and record accuracy to ensure compliance and efficiency in a busy transport operation.

Qualifications

• Excellent administration skills and attention to detail.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience with fleet or transport admin is preferred but not essential.

Responsibilities

• Maintain tachograph system data entry.
• Keep maintenance records for the fleet and Operator Licence.
• Validate daily VOR/Service board and escalate service slippage.
• Manage driver holidays and sickness in the TruTac system.
• Ensure accuracy of all defect and service records.
• Onboard/offboard fleets and maintain system records.

Skills

Administration

Attention to detail

MS Office

Excel

Tools

TruTac system

Job description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

We are now recruiting for a Fleet Administrator at our Appleton Thorn site to provide effective administrative support to the Transport Department and Fleet Manager.

Working Hours:Monday-Friday, 8:00-17:00

Salary: Up to£27,031 per annum DOE

This is an excellent opportunity for a highly organised administrator to join a busy transport operation, playing a key role in ensuring fleet compliance, efficiency and accurate record management.

Key duties of a Fleet Administrator:

• Administration and data entry to maintain the Company’s tachograph System
• Monitoring and maintaining all maintenance records relating to the company fleet and Operator Licence undertaking
• Daily validation of the department VOR/Service board and escalation of potential service slippage to the O Licence holder(s)
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the TruTac system
• Overseeing accuracy and completion of all defect and service records for storage in line with company standard
• Accurate on boarding and exit control of all fleet within the company maintaining all systems and records as defined
• Regularly updating the WTD system, ensuring the data is up to date and accurate
• Creating and providing daily reports to the Transport department regarding missing mileage
• Management of all tag accounts, i.e. DART, Severn, M6 Toll. Maintain accurate records of each tag account and monitor usage monthly. Identify and report any occurrences of mis-use. Carry out electronic tag equipment audits to ensure all assets are still at the recorded locations
• Compiling and monitoring Driver card & Vehicle Upload Report and keeping records of instances of non-compliance to procedures
• Control and ordering of all impress stock relating to the fleet
• Receiving and monitoring fuel deliveries, maintaining the fuel monitoring system
• Providing various reports / spreadsheets for internal departments in a timely manner
• Carrying out any other formal and legal duties
• Record keeping and archive control

• Excellent administration skills and attention to detail
• Excellent communication skills and ability to succeed in a pressurised environment
• Able to work using own initiative and with little supervision
• Good knowledge of MS Office, in particular Excel, Word, Outlook (or equivalent)
• Previous experience gained in a similar role is preferred but not essential
• Experience in an FMCG environment is desirable

As part of our drive to makeStobarta great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave– Competitive holiday entitlement of 28 days inclusive of bank holidays
• Pension scheme –we want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 5% employee and 3% employer
• Life Assurance- x 2 your annual salary
• Wellness –Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers –We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition –We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts- via our benefit platform you will have access to over 50 retailer discounts for everyday savings!