Fleet Administration Manager

Culina; Rugby; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

Culina Group in the United Kingdom is seeking a Fleet Administration Manager to lead a regional team, ensuring accurate, timely administration and strong service levels across our assets.

You will oversee performance management, KPI reporting, supplier coordination, and ensure compliance with company procedures and legal requirements, while delivering a high standard of customer service.

Responsibilities

• Develop and lead the Fleet Administration team.
• Provide performance management and objective setting for individuals and the team.
• Prepare monthly packs reporting on assets, maintenance, vendor availability and service slippage.
• Coordinate quarterly vendor meetings with Transport Manager and GM as applicable.
• Ensure P/O processing meets deadlines and maintains compliance across asset service/maintenance.

Job description

As part of our, Chilled & Fresh division, we have an exciting opportunity to join the team as aFleet Administration Manager

Shift: Monday to Friday, 8am-5pm

Key Duties of an Fleet Administration Manager

• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
• Manage personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
• Overall responsibility / accountability of Tranman and Planner Administration, producing a monthly pack reporting in to the TM. Monthly pack to contain:Current state of play for all assets. Any overdue, Current month update – numbers & available vendors to cover, Slot availability. Next month. Paperwork admin. Service due 1.MOT failure rate YOY. Service slippage YOY. Vendor Challenges
• Quarterly vendor meetings with TM (GM Optional) for Units
• Quarterly meetings with Vendors & TM & GM for trailers
• Manage the team to process P/O requests to deadlines
• To ensure the Fleet Administration and Maintenance function operates accurately, efficiently and within agreed timescales
• Manage the team to ensure all ASSET service and maintenance processes are operated within legal compliance
• Be the point of escalation for the team, communicating with key personnel, including supplier and repair networks and depots
• Ensure the team deliver a high level of customer service and professionalism
• Control, maintain and improve department processes on an on-going basis ensuring they are both current and reflect best practice (in line with all department job descriptions and objectives).
• Provide ASSET KPI information to the business as required
• Ensure ASSET and business KPI’s are met, maintained and improved through the management of team objectives
• Make best use of business in-house systems, understanding how they can be used most effectively in your team
• To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals

Telford, Shropshire, United Kingdom, TF9 3SQ