Fleet Admin & Transport Operations Specialist

Bywaters; Greater London; On-site; GBP 23,000 - 28,000; Full time

Job summary

Bywaters in London is seeking a Transport Admin to support the daily operations of the transport team. You will work with Drivers and Assistants, ensuring vehicle administration is up-to-date and KPI targets are communicated across the team.

You will provide administrative support to the Transport and Vehicle Maintenance Team, ensuring compliance with the Operator’s License, Health and Safety regulations, and internal processes. This role is based at Lea Riverside, E3.

Qualifications

• Previous experience in an administrative or fleet/transport support role.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Maintain fleet records: registration, insurance, MOTs, servicing, inspections.
• Schedule routine maintenance and repairs to minimise downtime.
• Coordinate vehicle availability with garages, suppliers and internal departments.
• Monitor vehicle tax, insurance renewals and leasing to ensure compliance.
• Keep accurate records of supplier spend.
• Handle new vehicle onboarding and offboarding with asset tracking.
• Support compliance with DVSA, Operator License and safety requirements.
• Assist in incident reporting and insurance file updates.
• Prepare reports, analysis and audits for the team.
• Procure fleet parts and equipment as needed.
• Challenge PCNs and submit deduction forms for staff.
• Generate POs for estimates and proforma invoices for transport suppliers.

Skills

Administrative experience

Fleet/transport support

Organisational skills

Multitasking

Communication skills

Proactive and dependable

Problem solving

Independent worker

Driver coordination

Fast-paced environment

Education

Business Administration qualification

Tools

Microsoft Office (Excel & Outlook)

Job description

Bywaters in London is seeking a Transport Admin to support the daily operations of the transport team. You will work with Drivers and Assistants, ensuring vehicle administration is up-to-date and KPI targets are communicated across the team.

You will provide administrative support to the Transport and Vehicle Maintenance Team, ensuring compliance with the Operator’s License, Health and Safety regulations, and internal processes. This role is based at Lea Riverside, E3.