Fixed Term Contract Projects Officer

Michael Page; Birmingham; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Hybrid working

Flexible start times

Agile work options

Job summary

Michael Page is recruiting a Projects Officer in Birmingham to support the delivery of a portfolio of strategic projects within the not-for-profit sector. You will coordinate workstreams, maintain plans, risk registers, and reports while engaging with schools, partners and senior leaders.

The role requires strong organisational skills, the ability to manage multiple priorities and meticulous data reporting. Hybrid working options are available.

Qualifications

• Experience coordinating projects or workstreams within not-for-profit or public sector.
• Experience organising meetings, workshops, and stakeholder events.
• Experience maintaining project documentation, risk registers, and action logs.
• Experience producing reports, management information, and meeting minutes.
• Strong administrative and organisational experience.

Responsibilities

• Coordinate and support the delivery of a portfolio of strategic projects and initiatives, taking ownership of workstreams and ensuring milestones are met.
• Develop and monitor project plans, action trackers, risk registers, schedules, and documentation.
• Track progress, identify risks and issues, and escalate as needed.
• Provide project coordination support for academy transfer activities and change programmes.
• Coordinate stakeholder engagement with colleagues, schools, external partners, and senior leaders.
• Collect, analyse, and present data to support decision‑making and evaluation.
• Produce reports and dashboards for governance committees.

Skills

Written comms

Verbal comms

Organisational skills

Multitasking

Attention to detail

Analytical thinking

Stakeholder relationships

Tools

Microsoft Office

Job description

As a Projects Officer in Birmingham, you'll play a key role in keeping projects on track and ensuring they run smoothly within the not-for-profit sector. Your organisational skills and ability to manage multiple priorities will help deliver meaningful outcomes for the organisation.

Client Details

This not-for-profit organisation operates within Birmingham, focusing on impactful initiatives that make a difference in the community.

Description

• Coordinate and support the delivery of a portfolio of strategic projects and initiatives, taking ownership of agreed workstreams and ensuring objectives, milestones, and deadlines are achieved.
• Develop, maintain, and monitor project plans, action trackers, risk registers, project schedules, and associated project documentation.
• Track project progress, identify risks, issues, and dependencies, and escal…
• Provide project coordination support for academy transfer activities and other organisational change programmes.
• Coordinate and support strategic initiatives and other strategic priorities.
• Manage stakeholder engagement activities, building and maintaining effective relationships with colleagues, schools, external partners, and senior leaders.
• Collect, analyse, and present data and information to support effective decision-making and project evaluation.
• Produce project reports, management information, progress updates, training completion statistics, and performance reports for senior leadership and governance committees.
• Support the development, maintenance, and reporting of the Strategic Management Assurance Dashboard.
• Coordinate meetings, workshops, consultation sessions, and engagement events, ensuring all logistical arrangements are in place.
• Organise agendas, prepare meeting papers, take accurate minutes, and monitor the completion of agreed actions.
• Act as a key point of contact for project stakeholders, providing regular updates and supporting effective communication across the organisation.
• Support departmental activities, particularly those relating to risk management, compliance, governance, audit requirements, and data protection.
• Maintain accurate project records and documentation, ensuring information is current, accessible, and compliant with organisational standards.
• Monitor project performance against agreed objectives, timescales, and key deliverables, highlighting any concerns or opportunities for improvement.
• Provide general administrative and coordination support to ensure the successful delivery of strategic projects and organisational priorities.

Essential

Experience

• Experience coordinating projects or project workstreams.
• Experience organising meetings, workshops, and stakeholder events.
• Experience maintaining project documentation, risk registers, and action logs.
• Experience producing reports, management information, and meeting minutes.
• Strong administrative and organisational experience.

Knowledge

• Understanding of project management principles and practices.
• Knowledge of administrative and organisational processes.
• Understanding of data management and reporting requirements.

Skills

• Excellent written and verbal communication skills.
• Strong organisational and planning abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office applications.
• Ability to build effective working relationships with a range of stakeholders.

Desirable

• Experience supporting strategic or organisational change projects.
• Experience within education, public sector, or not-for-profit organisations.
• Understanding of governance, compliance, and risk management processes.
• Knowledge of project management methodologies.
• Experience producing dashboards and performance reports.
• Relevant project management qualification.

Job Offer

• Salary advertised at £35,000 dependent on the level of experience.
• Fixed‑term contract until September 2027 with possible extension.
• Opportunities to contribute to meaningful projects within Birmingham.
• Hybrid working on offer.
• Agile start and finish times an option.