Fire Safety Coordinator

Civic Recruitment Limited; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

The Civic Recruitment Limited is seeking an experienced administrator to provide proactive coordination and administrative support to the Fire Safety and Building Safety teams at a local authority. You will manage communications, maintain accurate records, and assist with reporting and data handling to ensure smooth day-to-day operations.

This 3-month contract requires strong organisational skills and experience coordinating meetings; it is based at 160 Tooley Street, London with bi-weekly

Qualifications

• Previous experience in an administrative or coordination role.
• Experience managing records, data, and documentation.
• Experience coordinating meetings, schedules, or team activities.
• Experience working in compliance, housing, safety, or public sector environments (desirable).

Responsibilities

• Act as the first point of contact for the Building Safety team, managing shared inboxes and responding to enquiries professionally and promptly.
• Coordinate meetings, including scheduling, booking venues or virtual platforms, and preparing agendas.
• Take accurate meeting minutes and monitor action points to ensure completion.
• Collate, organize, and maintain accurate records and documentation.
• Ensure all data is up to date, accessible, and compliant with organizational standards.
• Support the preparation of reports, dashboards, and performance data for stakeholders.

Skills

Administrative experience

Coordination experience

Meeting coordination

Record/data management

Compliance experience

Public sector experience

Education

GCSEs English & Maths

Business administration qualification (desirable)

Job description

Southwark, United Kingdom | Posted on 22/05/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors. In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions. Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3-month contract with a local authority

Summary

• This is a 3-month contract with a local authority. The role involves providing efficient and proactive coordination and administrative support to the Fire Safety and Building Safety teams, ensuring smooth day-to-day operations. The position is crucial for managing communications, maintaining accurate records, organizing data, and supporting reporting processes. It plays a key role in ensuring effective team coordination, regulatory compliance, and timely completion of safety-related activities.

Responsibilities

• Act as the first point of contact for the Building Safety team, managing shared inboxes and responding to enquiries professionally and promptly.
• Coordinate meetings, including scheduling, booking venues or virtual platforms, and preparing agendas.
• Take accurate meeting minutes and monitor action points to ensure completion.
• Collate, organize, and maintain accurate records and documentation.
• Ensure all data is up to date, accessible, and compliant with organizational standards.
• Support the preparation of reports, dashboards, and performance data for stakeholders.

Essential Experience Required

• Previous experience in an administrative or coordination role.
• Experience managing records, data, and documentation.
• Experience coordinating meetings, schedules, or team activities.
• Experience working in compliance, housing, safety, or public sector environments (desirable).

Essential Qualifications Required

• GCSEs or equivalent (including English and Maths) or relevant experience.
• Business administration or related qualification (desirable).

Additional Information

• Working hours: 7.5 hours per day.
• Location: 160 Tooley Street, London, SE1 2QH, United Kingdom.
• We work on a bi-weekly schedule.

The role closes on 3rd June 2026.