Financial Administrator

Chartwells Independent; Helensburgh; On-site; GBP 42,155,000 - 43,394,000; Full time

Job summary

HMNB Clyde is seeking a meticulous Financial Administrator to manage invoicing, reporting, budgeting, and financial controls within a busy operational environment.

The role supports accounts payable/receivable, prepares costings and forecasts, and ensures compliance with purchasing procedures. The successful candidate will combine finance tasks with general administrative duties in a secure-site setting.

Qualifications

• Experience in finance, accounts or financial administration.
• Experience in military/defence or secure-site environment.
• Understanding of business operations and contract management.
• NVQ in Business Administration, Office Administration or related qualification.
• Experience using ERP and stock-control systems.

Responsibilities

• Process sales invoices, supplier invoices, receipts, and expense claims.
• Maintain accurate financial records, reconciliations, and cash flow reporting.
• Support accounts payable, accounts receivable, and debt management activities.
• Produce accurate costings, forecasts, and financial reports for management.
• Ensure client billing is completed accurately and within contractual timescales.
• Monitor budgets and expenditure, identifying and resolving discrepancies.
• Maintain stock records and complete weekly finance reporting through company systems.
• Ensure compliance with company financial procedures and approved purchasing processes.
• Organise financial documentation for audits and reporting requirements.
• Provide administrative support, including document management and meeting note-taking.
• Work collaboratively with managers to improve reporting and financial processes.
• Promote a positive health and safety culture and support wider site operations as required.

Skills

Organisational skills

Attention to detail

Administrative experience

Education

NVQ in Business Administration

Tools

ERP systems

Finance software

Job description

Financial Administrator

HMNB Clyde
£15.90 per hour
37 hours per week

We're looking for a highly organised and detail-oriented Financial Administrator to join our team at HMNB Clyde. This is a fantastic opportunity for an experienced administrator with financial support experience to play a key role in ensuring the smooth running of invoicing, reporting, budgeting, and financial controls within a busy operational environment.

Key Responsibilities

• Process sales invoices, supplier invoices, receipts, and expense claims.
• Maintain accurate financial records, reconciliations, and cash flow reporting.
• Support accounts payable, accounts receivable, and debt management activities.
• Produce accurate costings, forecasts, and financial reports for management.
• Ensure client billing is completed accurately and within contractual timescales.
• Monitor budgets and expenditure, identifying and resolving discrepancies.
• Maintain stock records and complete weekly finance reporting through company systems.
• Ensure compliance with company financial procedures and approved purchasing processes.
• Organise financial documentation for audits and reporting requirements.
• Provide administrative support, including document management and meeting note-taking.
• Work collaboratively with managers to improve reporting and financial processes.
• Promote a positive health and safety culture and support wider site operations as required.

Desirable

• Previous experience within a finance, accounts, or financial administration role.
• Experience working in a military, defence, or secure-site environment.
• Understanding of business operations and contract management.
• NVQ in Business Administration, Office Administration, or a related qualification.
• Experience using finance, stock control, or ERP systems.