Finance Systems Assistant

Ashfords; Exeter; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Ashfords is seeking a Finance Systems Assistant to join our Finance team in Exeter. The role sits at the heart of our finance operations, providing support across our systems, processes and administration.

You will maintain and administer finance systems, set up new users and update access rights. You’ll also support e-invoicing, Emburse expenses, billing tasks, and help ensure smooth workflows for internal stakeholders. A proactive, collaborative approach is essential.

Qualifications

• Previous administrative experience in a finance or professional services setting.
• Comfortable using Microsoft Office and a range of business systems.
• Able to manage multiple priorities and maintain accuracy.

Responsibilities

• Maintain and administer finance systems, including user setup and access rights.
• Assist with e-invoicing processes and Emburse expenses platform administration.
• Support billing tasks and help manage workflow across internal systems.

Skills

Microsoft Office

Finance systems

Attention to detail

Job description

We’re looking for a Finance Systems Assistant to join our Finance team. This is a varied role that sits at the heart of the firm’s finance operations, providing support across a range of systems, processes and administrative tasks.

You’ll help maintain and administer our finance systems, supporting activities such as setting up new users, assigning roles and fee earner mappings, and updating access rights as colleagues join, leave or move within the firm. You’ll also support the administration of information barriers on sensitive matters, ensuring appropriate controls are in place where required.

Working closely with colleagues across the business, you’ll assist with workflow management, helping to ensure work is allocated effectively during periods of absence and that tasks continue to move smoothly through our internal systems. You’ll also support our e-invoicing processes, assist with the administration of the Emburse expenses platform and help resolve day-to-day finance systems queries.

Alongside your systems responsibilities, you’ll provide support with billing-related tasks and help cover the rates inbox when needed. This is an excellent opportunity for someone who enjoys working with systems and processes, solving problems and delivering a high level of service to internal stakeholders.

Who you are

We’re looking for someone who is organised, methodical and enjoys working with systems, data and processes. You’ll be comfortable managing multiple priorities, have excellent attention to detail and take pride in producing accurate, high-quality work.

You’ll have previous administrative experience and be confident using Microsoft Office and a range of business systems. Experience of working within a finance, systems or professional services environment would be beneficial, but isn’t essential.

As you’ll be supporting colleagues across the firm, you’ll have strong communication skills and a helpful, customer-focused approach. You’ll enjoy problem-solving, be keen to learn and have the confidence to investigate issues and see them through to resolution.

Most importantly, you’ll be a proactive team player who enjoys working collaboratively and is always willing to support colleagues and contribute to the success of the wider Finance team.

At Ashfords, we believe in more than just doing great work - we believe in building a great place to work.

When you join us, you become part of a team where everything we do is underpinned by our four core values: Be Open, Think Team, Make a Difference and Always Grow. These values shape who we are and how we work - they guide our decisions, influence our culture, and drive the way we support our people, clients and communities.

With a clear focus on innovation, community involvement, and supporting a healthy work-life balance, we are committed to building an environment where our people can have a rewarding and meaningful career.

Whilst we recognise that every career journey is unique, we will be ambitious for you, giving you the tools, trust, and opportunities to develop your career, your way.

Our goal? To help you realise your full potential as part of a forward-thinking team.

Our offer

We know that our people are at the heart of everything we do – and that’s why we’re committed to supporting your wellbeing, growth and work-life balance.

Beyond our benefits package, you’ll be encouraged, no matter what your role or career level, to get involved in our Responsible Business programme, where you’ll support initiatives such as charity fundraising, environmental causes and our employee led diversity and inclusion groups.

You can find out more about our benefits by visiting the Reward & Wellbeing page on our website.

What’s next?

Our recruitment process typically involves two stages, which are designed not only to explore your skills and experience but also to give you a real insight into what it’s like to work at Ashfords. Throughout the process, our dedicated Talent Attraction team will be here to support you every step of the way.

We believe that building a firm with a wide range of perspectives, backgrounds, and experiences drives innovation and strengthens our teams, and we welcome applications from individuals of all backgrounds.

To support your growth, we offer ongoing training and development opportunities to help you reach your full potential – so even if you don’t feel you match all the requirements of the job role, we’d still love to hear from you.

At Ashfords, we’re committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and empowered to succeed.