Finance & Supplier Operations Coordinator

Avison Young │ UK; Birmingham; On-site; GBP 22,000 - 38,000; Full time

Job summary

Avison Young is seeking a proactive supplier support administrator to join our UK team. You will handle supplier enquiries, process invoices, and ensure accurate communications with internal teams and suppliers, while meeting tight deadlines.

The role requires strong admin skills, excellent communication, and the ability to prioritise effectively in a fast-paced environment. Some roles may be remote, with a strong emphasis on collaboration and service excellence.

Qualifications

• Strong administrative and organisational skills.
• Experience in helpdesk, customer service, or finance/admin environment.
• Ability to manage high volumes of queries and prioritise effectively.
• Excellent communication skills (written and verbal).
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Excel and Outlook).
• Experience with invoice processing or accounts payable.
• Understanding of KPI-driven environments.
• Experience with supplier or stakeholder management.
• Ability to read leases and supporting lease documentation.

Responsibilities

• Act as the first point of contact for supplier enquiries via phone, email, and helpdesk systems.
• Investigate and resolve supplier queries promptly and professionally.
• Escalate complex issues to relevant teams where required.
• Maintain clear and accurate communication with suppliers throughout query resolution.
• Answer incoming calls in a timely and professional manner.
• Provide updates and follow-ups to ensure resolution within agreed timeframes.
• Process supplier invoices in line with company procedures and controls.
• Review invoices for accuracy, completeness, and compliance.
• Calculation, validation and processing of rent reviews, including memorandums.
• Reading leases and entering leases into lease management system.
• Resolve discrepancies and liaise with internal teams and suppliers as needed.
• Ensure invoices are processed within required deadlines.
• Meet client KPI’s.
• Contribute to continuous improvement initiatives to enhance service delivery.
• Maintain accurate and up-to-date records within internal systems, including lease amendments and change of Landlords/Managing Agents
• Complete supplier reconciliations

Skills

Strong admin skills

Excellent communication

Attention to detail

Prioritisation under pressure

Tools

Excel

Outlook

Lease management system

Job description

Avison Young is seeking a proactive supplier support administrator to join our UK team. You will handle supplier enquiries, process invoices, and ensure accurate communications with internal teams and suppliers, while meeting tight deadlines.

The role requires strong admin skills, excellent communication, and the ability to prioritise effectively in a fast-paced environment. Some roles may be remote, with a strong emphasis on collaboration and service excellence.