Finance Officer

Action Tutoring; Greater London; Hybrid; GBP 30,000 - 36,000; Part time

Benefits offered by this job

25 days holiday

Public holidays

Flexible hours

TOIL

Pension scheme

Sabbatical leave

Team away days

Recognition program

Knowledge sharing

Team socials

Job summary

Action Tutoring is seeking a Finance Officer to lead the day-to-day finance function and provide support to the Director of Finance & Operations and the wider team on all aspects of the organisation’s finances. This role is central to the Operations team, managing core processes, ensuring accurate financial records, and supporting budget holders.

It is hybrid, with one day a week in our London office. The role is permanent part-time (0.6 FTE), with Mondays and Wednesdays fixed and a flexible

Qualifications

• The right to work in the UK
• Experience of working in a finance team managing daily transactions and processes
• Experience of using finance systems
• Excellent attention to detail to ensure data accuracy
• Strong organisational skills and ability to meet multiple deadlines
• Very good interpersonal skills and ability to support others
• Proficiency in building relationships with internal and external stakeholders
• Commitment to personal development
• Commitment to equality, diversity and inclusion
• Commitment to the mission and values of Action Tutoring
• Commitment to safeguarding the welfare of children

Responsibilities

• Ownership of the purchase ledger: overseeing supplier invoices, approvals and payments.
• Ownership of the sales ledger: invoicing schools and funders, receipts, aged debtors.
• Ownership of bank reconciliation and banking administration.
• Management of the finance inbox as a first point of contact and responding to queries.
• Ensure finance system and financial records are accurate and up to date.
• Ad hoc responsibilities as directed by the CEO.

Job description

The Finance Officer will be responsible for leading the day-to-day finance function and providing support to the Director of Finance & Operations and the wider team on all aspects of the organisation’s finances.

This role plays a crucial role in the Operations Team by managing key finance processes, managing key finance systems, supporting budget holders, and ensuring the accuracy of our financial records

Salary: £30,388 pro rata per annum plus London weighting of £2,409

Location: Hybrid / flexible. This role requires 1 day a week in our London Office, Fivefields, Grosvenor Gardens, London SW1W 0DH

Interviews:Monday, 30th November

Start date:Ideally, as soon as possible, however, we’re happy to wait for the ideal candidate

Contract and hours:Permanent. Part-time 0.6 FTE. The successful candidate will be required to work on Mondays and Wednesdays, with the third working day flexible by agreement. A full working week is 37.5 hours.

• Ownership of the purchase ledger: maintain full oversight including supplier invoices, obtaining approvals, and managing payments.
• Ownership of the sales ledger: maintain full oversight including raising invoices for schools and funders, generating donation and income receipts, managing aged debtors.
• Ownership of bank reconciliation: manage banking administration and bank reconciliation.
• Ownership of the finance@ inbox as the first point of contact and responding to customer and supplier queries.
• Ensure the finance system and financial records are accurate and up to date.
• Any other ad hoc responsibilities as deemed relevant by the CEO.

We are looking for someone who is/has

• The right to work in the UK

We are looking for some of the following attributes, though you might be more experienced in some areas than others:

• Previous experience of working within a finance team managing daily finance transactions and processes
• Experience of working with finance systems
• Excellent attention to detail to ensure accuracy of data
• Strong organisational skills and can manage multiple deadlines
• Very good interpersonal skills and enjoys supporting others
• A proficiency in building relationships both with internal and external stakeholders
• A commitment to personal development
• A commitment to equality, diversity and inclusion.
• A commitment to the mission and values of Action Tutoring.
• A commitment to promoting and safeguarding the welfare of children.

You will be likely be more successful in this role if you have:

• An accountancy qualification, part-qualification or studying towards an accountancy qualification
• Experience of using the Twinfield finance system
• Experience of working in a charity
• Hybrid working – We offer a flexible combination of office and home based working.
• Holiday – 25 days holiday a year (plus UK public holidays), increasing by a day for each complete year of service (up to five extra days). 3 additional days between Christmas and New Year.
• Flexitime and TOIL – We have a flexible policy for working hours, and offer TOIL where staff have to work particularly early in the day or late in the evening, so that they can reclaim those hours at another time.
• Team away days – The whole team across the UK gets together three times a year.
• Pensions – We have a workplace pension scheme with a 4% employer contribution.
• Sabbatical leave – We offer paid and unpaid sabbatical leaves to our long standing colleagues.
• Culture of celebrating – Regular thanks and praise and monthly recognition of ’heroes’ to celebrate employees going above and beyond.
• Knowledge-sharing – Lots of opportunities to learn from others in the organisation, including policy briefings, shadowing colleagues and peer-to-peer development.
• Socials – Team socials around team days, regular bring-and-share team lunches and other activities.
• Proofreading Team – As well as checking the accuracy of all content Action Tutoring shares with external audiences, our proofreading team supports individuals who would value an extra pair of eyes on their writing.
• Ad hoc projects – Interested in other exciting topics relevant to our charity? Then join one of our working groups (including policy, diversity and inclusion, curriculum and training, socials, data and insights) and support with ongoing projects.

Registered Charity Number 1147175
Company Number 08105978