Finance & Facilities Assistant

Derby and Derbyshire Local Medical Committee; Swadlincote; On-site; GBP 19,000 - 21,000; Part time

Job summary

Newhall Surgery is seeking a Finance & Facilities Assistant to join the administration team in Swadlincote. The role focuses on finance using Xero, invoicing, banking, and facilities coordination, with confidential tasks under supervision of the Business Manager.

Part-time position, 25–28 hours weekly, flexible pattern agreed with the successful candidate. Experience with cloud accounting and strong organisational skills are essential.

Qualifications

• Experience in an office environment with confidentiality
• Experience with cloud-based Xero accounting
• Solid literacy and numeracy with good educational background

Responsibilities

• Maintain accurate financial records and process invoices
• Reconcile accounts and manage income/expenditure
• Stock ordering and control; liaise with suppliers
• Assist with facilities management and regulatory compliance

Skills

Communication skills

IT skills (PowerPoint/Word/Excel)

Prioritisation & deadlines

Xero/cloud accounting

Time management

Education

AAT or equivalent

Literacy & numeracy

NVQ 3 or admin qualification

Tools

Xero

Job description

About The Role

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Role title: Finance & Facilities Assistant

Employer: Newhall Surgery

Location: Swadlincote

Salary: £14.00 to £15.50 per hour (Depending on experience)

Contact Details: Julie Emmerson-Grey

[e-mail]

01283899293

Listed from: 24/08/2026

Closing date: 20/09/2026

Nehall Surgery

The closing date is 20 September 2026

Job Summary

The post holder will be a member of the administration team working under direct supervision of the Business Manager. This is a varied role with much of the work undertaken being highly confidential and of a sensitive nature. The successful applicant will be an experienced and reliable individual who is able to deliver efficient financial processes for the practice having previous experience and knowledge of cloud based Xero accounting systems. They must have experience of banking, petty cash, purchase and sales ledger. A high level of accuracy is essential. They must also be able to provide efficient and effective administrative and coordination support for premises, facilities and operational compliance; ensuring that all routine maintenance, servicing and regulatory requirements are scheduled, recorded and completed in a timely manner.

This role involves working with the Business Manager and the Business Management Assistant, supporting the smooth day-to-day running of the organisation encompassing the areas of Finance and Facilities Management.

This is a part time position offering between 25 and 28 hours per week. The working pattern is flexible for the role and this will be agreed with the successful candidate.

Main duties of the job

The postholder will provide financial, administrative and operational support . Key responsibilities will include maintaining accurate financial records, processing invoices and reconciliations, managing income and expenditure records, stock ordering and control, supporting private work invoicing, and assisting with financial reporting. The role will also coordinate facilities and premises management, including maintenance, servicing, health and safety compliance, booking of equipment testing, supplier and contractor liaison, and procurement of supplies. The successful candidate will maintain accurate records and schedules, support audits and projects, provide general administrative assistance, and work collaboratively with colleagues to meet the operational needs of the practice while maintaining confidentiality and professional standards.

About Us

We are a dynamic and forward-thinking Practice; with a 'Good' CQC rating and we are extremely proud of the service we offer to our patients. Our list size is around 11,400 but is increasing steadily. We are a training and teaching Practice and we play an active role in our PCN. Our Practice consists of 3 GP Partners, 1 ACP Partner, 6 GPs, an Advanced Clinical Practitioner, a Practice Nurse, 2 Nursing Associates, an HCA and GP Assistant. We have a Pharmacy Team consisting of a Senior Clinical Pharmacist and a Clinical Pharmacist. We also have 2 Patient Care Coordinators and a full complement of dedicated and professional Care Navigators and Administrative staff. We have an active PPG Group. Our Practice has a strong Management Team consisting of a Business Manager, Practice Manager, Patient Services Team Leader and 2 Management Assistants alongside our 4 Partners. We have a high social media presence with good reviews. We are also a designated Safe Place, Veteran Friendly accredited, Carers approved, Pride in Practice accredited and have a pro-active approach in supporting the LGBTQ+ community. We are a multi-skilled team who work well together, we encourage growth and development in all areas. We enjoy Park Runs, fund raising events, afternoon teas and bi-Annual Get Togethers. We place a very high priority on the well-being and development of our staff.

Job Description

Please see the attached Job Description and Person Specification for full details of the Finance & Facilities Assistant.

Person Specification

Experience

Essential

• Experience of working within an office environment

Desirable

• Experience of working with the general public
• Experience of working in a fast paced ever changing environment
• NHS/Primary Care General Practice experience

Other Requirements

Essential

• An understanding, acceptance and adherence to the need for strict confidentiality
• Disclosure Barring Service (DBS) check

Desirable

• Full UK driving licence

Skills

Essential

• Excellent communication skills (written and oral)
• Strong IT skills (generic) including powerpoint, word and excel
• Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment
• Xero or other cloud based accounting system skills
• Effective time management (Planning & Organising)

Qualifications

Essential

• Recognised AAT or equivalent financial qualifications (or equivalent /demonstrable experience)
• Good standard of education with excellent literacy and numeracy skills
• NVQ 3 or equivalent administration qualifications (or equivalent /demonstrable experience)

Personal Qualities

Essential

• Polite and confident
• Flexible and cooperative
• Excellent interpersonal skills
• Motivated and proactive
• Ability to use initiative and judgement
• High levels of integrity and loyalty
• Ability to work under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Newhall Surgery

High Street

Newhall

Swadlincote

Derbyshire

DE11 0HU

United Kingdom

Website: https://newhallsurgery.com/ (Opens in a new tab)

Business Manager: Julie Emmerson-Grey

Email: [e-mail]

Phone: [phone]

Date posted: 24 August 2026

Pay scheme: Depending on experience

Salary: Depending on experience

Contract: Permanent

Working pattern: Part-time

Reference number: A5049-26-0005

Job locations: Newhall Surgery; High Street; Newhall; Swadlincote; Derbyshire; DE11 0HU; United Kingdom