Finance Assistant

S&P UK Ventilation Systems; United Kingdom; In loco; GBP 17.000 - 21.000; Part-time

Descrizione del lavoro

S&P UK Ventilation Systems is seeking an Accounts Assistant to provide reliable transactional finance and administrative support. You will process supplier invoices, manage payments, and perform credit control while maintaining accurate customer accounts.

The role offers 22.5 hours per week with flexibility on working patterns. Key duties include aligning invoices with purchase orders, reconciling supplier statements, and supporting month-end processes.

Competenze

• Experience in transactional finance including AP/AR and general ledger.
• Strong numerical accuracy and attention to detail.
• Proficient in Excel and finance systems.
• Able to organise competing tasks and meet deadlines.
• Clear communication and professional approach to queries.
• Ability to handle financial information discreetly.

Mansioni

• Process purchase invoices accurately and match to purchase orders.
• Complete supplier statement reconciliations and prepare payments.
• Undertake proactive credit control and manage overdue balances.
• Maintain accurate customer accounts and allocate cash receipts.
• Support month-end tasks and reconciliations.
• Participate in maintaining organised finance records and mailbox.

Conoscenze

Accounts Payable

Accounts Receivable

Excel proficiency

Attention to detail

Communication

Discretion handling financial data

Task prioritisation

Formazione

AAT qualification or study in progress

Strumenti

Finance systems

Descrizione del lavoro

The Accounts Assistant will provide reliable transactional finance and administrative support, ensuring supplier payments, customer debt collection and financial records are processed accurately and on time. The role will help deliver a responsive and well-organised day-to-day finance service.

Working pattern: This role is 22.5 hours week and can be flexible with your working pattern, please share your preferred pattern.

Key Responsibilities

Purchase Ledger & Supplier Support

• Process purchase invoices accurately and in line with agreed controls.
• Match invoices to purchase orders and resolve discrepancies.
• Complete supplier statement reconciliations.
• Prepare payment runs and process approved supplier payments.
• Respond professionally to supplier queries.

Credit Control & Customer Accounts

• Undertake proactive credit control and follow up overdue balances.
• Maintain accurate customer account records.
• Allocate cash receipts promptly and accurately.
• Resolve payment discrepancies and account queries.
• Report aged debt and elevate material issues.

Transactional Finance Administration

• Process employee expenses in line with policy.
• Manage the finance mailbox and resolve or direct queries.
• Maintain organised finance records and supporting documentation.
• Support bank, ledger and control account reconciliations.
• Assist with month end tasks and process improvements.

Key Relationships

• Commercial / FP&A Manager
• Finance colleagues
• UK leadership team and functional leaders
• Relevant Group finance stakeholders
• External customers, suppliers or professional advisers, as appropriate

Knowledge, Skills & Experience

Essential

• Previous transactional finance, accounts payable, accounts receivable or general accounts experience.
• Good numerical accuracy and attention to detail.
• Confident use of Microsoft Excel and finance systems.
• Ability to organise competing tasks and meet deadlines.
• Clear communication and a professional approach to queries.
• Ability to handle financial information discreetly.

Desirable

• Experience across purchase ledger and credit control.
• Experience within an SME, manufacturing, distribution or stock-led business.
• AAT qualification or current relevant study.
• Experience supporting month end processes and reconciliations.

Personal Capabilities

• Accurate, methodical and dependable.
• Proactive in following up queries and actions.
• Comfortable communicating with customers, suppliers and colleagues.
• Able to work independently and contribute positively to the team.
• Flexible and focused on responsive service.

Measures of Success

• Invoices and payments processed accurately and on time.
• Supplier and customer queries resolved promptly.
• Effective follow-up of overdue balances.
• Accurate cash allocation, expenses and account maintenance.
• Well managed finance mailbox and records.
• Reliable contribution to month end processes.