Finance Assistant - Part Time

S&P UK Ventilation Systems; Ipswich; On-site; GBP 15,000 - 21,000; Part time

Job summary

S&P UK Ventilation Systems in Ipswich is seeking an Accounts Assistant to provide reliable transactional finance and administrative support. The role focuses on supplier payments, customer debt collection, and accurate financial record-keeping, with a 22.5-hour week and flexible pattern.

The position requires prior transactional finance experience, strong numerical accuracy, and proficiency with Excel and finance systems. AAT qualification or current study is preferred.

Qualifications

• Previous transactional finance or accounts payable/receivable experience.
• AAT qualification or currently studying.
• Experience with purchase ledger and credit control.

Responsibilities

• Process purchase invoices accurately and in line with controls.
• Match invoices to purchase orders and resolve discrepancies.
• Prepare payment runs and process supplier payments.
• Respond to supplier queries professionally.
• Undertake proactive credit control and follow up overdue balances.
• Maintain accurate customer account records and cash allocations.
• Support month end tasks and reconciliations.

Skills

Numerical accuracy

Attention to detail

Excel

Finance systems

Communication skills

Discretion with financial information

Time management

Education

AAT qualification / studying

Tools

Excel

Finance software

Job description

Finance - Ipswich,Suffolk

Role Purpose

The Accounts Assistant will provide reliable transactional finance and administrative support, ensuring supplier payments, customer debt collection and financial records are processed accurately and on time. The role will help deliver a responsive and well-organised day-to-day finance service.

Working pattern: This role is 22.5 hours week and can be flexible with your working pattern, please share your preferred pattern.

Key Responsibilities

• Process purchase invoices accurately and in line with agreed controls.
• Match invoices to purchase orders and resolve discrepancies.
• Complete supplier statement reconciliations.
• Prepare payment runs and process approved supplier payments.
• Respond professionally to supplier queries.

Credit Control & Customer Accounts

• Undertake proactive credit control and follow up overdue balances.
• Maintain accurate customer account records.
• Allocate cash receipts promptly and accurately.
• Resolve payment discrepancies and account queries.
• Report aged debt and escalate material issues.

Transactional Finance Administration

• Process employee expenses in line with policy.
• Manage the finance mailbox and resolve or direct queries.
• Maintain organised finance records and supporting documentation.
• Support bank, ledger and control account reconciliations.
• Assist with month end tasks and process improvements.

Key Relationships

• Commercial / FP&A Manager
• Finance colleagues
• UK leadership team and functional leaders
• Relevant Group finance stakeholders
• External customers, suppliers or professional advisers, as appropriate

Knowledge, Skills & Experience

• Previous transactional finance, accounts payable, accounts receivable or general accounts experience.
• Good numerical accuracy and attention to detail.
• Confident use of Microsoft Excel and finance systems.
• Ability to organise competing tasks and meet deadlines.
• Clear communication and a professional approach to queries.
• Ability to handle financial information discreetly.
• Experience across purchase ledger and credit control.
• Experience within an SME, manufacturing, distribution or stock-led business.
• AAT qualification or current relevant study.
• Experience supporting month end processes and reconciliations.

Personal Capabilities

• Accurate, methodical and dependable.
• Proactive in following up queries and actions.
• Comfortable communicating with customers, suppliers and colleagues.
• Able to work independently and contribute positively to the team.
• Flexible and focused on responsive service.

Measures of Success

• Invoices and payments processed accurately and on time.
• Supplier and customer queries resolved promptly.
• Effective follow-up of overdue balances.
• Accurate cash allocation, expenses and account maintenance.
• Well managed finance mailbox and records.
• Reliable contribution to month end processes.