Finance Assistant

Wolviston Management Services; Tees Valley; On-site; GBP 23,000 - 32,000; Full time

Job summary

Wolviston Management Services in Darlington is seeking a proactive Finance Assistant to join the Finance team. You will support Accounts Payable and Accounts Receivable processes and help maintain accurate records across the business.

Reporting to the Management Accountant, the successful candidate will contribute to process improvements, ensure timely financial transactions, and uphold high standards of financial governance and compliance in a fast-paced environment.

Qualifications

• Previous experience within Accounts Payable, Accounts Receivable or Finance Assistant role.
• Experience processing high volumes of invoices accurately and efficiently.
• Knowledge of VAT and its application to supplier and customer invoices.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time-management skills.
• Confidence using Microsoft Excel and accounting systems.

Responsibilities

• Process supplier invoices accurately and in a timely manner.
• Match purchase orders, goods received notes and invoices.
• Assist with supplier payment runs.
• Reconcile supplier statements and investigate discrepancies.
• Maintain accurate supplier records and supporting documentation.
• Liaise with suppliers to resolve invoice and payment queries.
• Raise and process customer invoices and credit notes.
• Allocate incoming customer payments accurately.
• Monitor outstanding customer balances.
• Chase overdue payments professionally whilst maintaining positive customer relationships.
• Reconcile customer accounts.
• Investigate and resolve customer payment queries.
• Process employee expenses where required.
• Maintain accurate financial records and filing systems.
• Support audit activities by preparing and providing relevant documentation.
• Assist in identifying opportunities to improve finance processes and controls.
• Provide administrative support to the wider Finance team as required.
• Support the business in maintaining high standards of financial governance and compliance.

Skills

Accounts Payable

Accounts Receivable

Finance Assistant

Excel

Attention to detail

Time management

Communication skills

Problem-solving

Teamwork

Proactive

Tools

Accounting software

ERP systems

Job description

Finance Assistant Location: Darlington

About the Opportunity A well-established and growing business is seeking a proactive and detail-oriented Finance Assistant to join its Finance team. This is an excellent opportunity for an individual who enjoys working in a fast-paced environment and takes pride in delivering accurate and timely financial support.

Reporting to the Management Accountant, the successful candidate will play a key role in supporting both Accounts Payable and Accounts Receivable activities while helping to maintain robust financial controls and accurate records across the business. The role offers the opportunity to contribute to process improvements and support the continued growth of the organisation.

Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and in a timely manner.
• Match purchase orders, goods received notes and invoices.
• Assist with supplier payment runs.
• Reconcile supplier statements and investigate discrepancies.
• Maintain accurate supplier records and supporting documentation.
• Liaise with suppliers to resolve invoice and payment queries.

Accounts Receivable

• Raise and process customer invoices and credit notes.
• Allocate incoming customer payments accurately.
• Monitor outstanding customer balances.
• Chase overdue payments professionally whilst maintaining positive customer relationships.
• Reconcile customer accounts.
• Investigate and resolve customer payment queries.

General Finance Duties

• Process employee expenses where required.
• Maintain accurate financial records and filing systems.
• Support audit activities by preparing and providing relevant documentation.
• Assist in identifying opportunities to improve finance processes and controls.
• Provide administrative support to the wider Finance team as required.
• Support the business in maintaining high standards of financial governance and compliance.

Candidate Requirements

• Previous experience within an Accounts Payable, Accounts Receivable or Finance Assistant role.
• Experience processing high volumes of invoices accurately and efficiently.
• A good understanding of the purchase-to-pay process.
• Knowledge of VAT and its application to supplier and customer invoices.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time-management skills.
• Confidence using Microsoft Excel and accounting systems.
• Effective communication skills and the ability to build strong working relationships.
• A proactive, flexible and adaptable approach to work.
• The ability to prioritise workloads and meet deadlines within a busy environment.

Desirable

• Experience working within a manufacturing or production environment.
• Knowledge of ERP systems or integrated accounting software.

Key Competencies

• Attention to detail
• Analytical thinking
• Time management and prioritisation
• Teamwork and collaboration
• Communication skills
• Problem-solving ability
• Confidentiality and discretion
• Professionalism and accountability